Enter the employee code for whom you want to add or edit time card lines.

Select the lookup icon to view the employee's employment (pay rate, hire date, department, etc.), mailing address, and tax information, and send an email message to the current employee.

• If the Utilize pay cycle calendar? option is selected in Payroll Installation, and the specified Period end date is present in the pay cycle calendar, then this field defaults to one day later than the previous period end date.
• If the Require period start date on payroll cycle? option is selected in Payroll Installation, a date must be entered in this field.

This field is visible only if Cash Management is installed and the Post payroll transactions checkbox is selected in the Cash Management Installation screen.

Enter a bank account or double-click in this field to select from a list of available bank accounts.

• If a layoff check already exists for the entered employee, this field defaults to the current bank account on the layoff time card lines.
• If cost centers are being used and a Payroll bank account is specified; then this field is set from the cost center Payroll bank account and cannot be changed.
• If cost centers are being used and you enter a bank account, it must be valid for the cost center, if not system will return to the cost center field.
• If cost centers are NOT being used, this field defaults to the Payroll account from Cash Management.

While preparing a layoff check, the Payroll Manager sometimes needs to include time cards for work already recorded in Pre-Time Card Entry. In this case, the operator can use this button to review pre-time card records and 'remove' them from the pre-time card screen and then 'add' them into the Layoff Check Entry screen.

Safeguards ensure that only time cards from 'Regular' checks can be transferred (not from manual or void checks), and cost center security will prevents users from manipulating unauthorized time cards.

If multiple check sequences of pre-time cards exist, the transfer will include the time cards from the first check sequence and the proceed to the next check sequence.

If you are reviewing lines for a salaried employee, the Calculate button displays.

Select this button and choose Yes to redistribute the salaried pay evenly among all the hours entered, or select No to leave the lines as is.

Tax Adjustments Calculations

If Tax Adjustment Codes are being used, as the income tax of each code is being calculated the system will read for adjustment codes assigned to the tax codes and increase or decrease withholding based on the adjustment type. This calculation is performed before dividing the annualized income tax deduction amount back to the current period.

If multiple adjustment codes are assigned to the Tax Table Code, the system calculates each adjustment separately in the sequence order (in order to sum up all tax adjustments, then add that total to the income tax amount).

This functionality is provided because Ontario's 'Tax Reduction' calculation includes the adjustment amount computed for Ontario Surtax.