Maintain General Ledger Budget Screen Field Reference

Budget Tab

Use this tab to specify budget information by general ledger account. Each row in the grid is a budget for a general ledger account. Click to add a row to the grid. Click to delete the active row from the grid. See Grids for tips on using grids in ProContractor.

Field

Description

Division

Enter the Division screen for the budget line or click to select the division from a Lookup List.

GL Account

Enter the Chart of Accounts screen for the budget line or click to select the general ledger account from a Lookup List.

Budget Type

Click to select the budget type for the line.

  • Amount - Budget is based on specified dollar amounts.

  • Percent of Other Account Actual - Budget is based on specified percentage of the actual amounts for another account.

  • Percent of Other Account Budget - Budget is based on a specified percentage of the budget for another account.

Percent

If the budget type is Percent of Other Account Actual or Percent of Other Account Budget, enter the percent for the budget line.

Based on Actuals

Indicates whether the budget line is based on actual amounts.

Budget Amount

If the budget type is Amount, enter the total dollar amount to budget for this account for the year.

Division

If the budget type is Percent of Other Account Actual or Percent of Other Account Budget, enter the Division screen for account on which to base the budget or click to select the division from a Lookup List.

Other GL Account

If the budget type is Percent of Other Account Actual or Percent of Other Account Budget, enter the Chart of Accounts screen on which to base the budget or click to select the general ledger account from a Lookup List.

Budget By Period sub-tab - If the budget type is Amount, use this sub-tab to specify the budget amount for each fiscal period in the year. By default the budget amount is spread evenly over the fiscal periods.

Period

Displays the number of the fiscal period.

Period End Date

Displays the end date of the fiscal period.

Budget Amount

Displays the calculated budget amount for the fiscal period. If you want to change the amount for the period, enter an amount. The total budget amount in the grid above adjusts to reflect the changes.

Prior Year Amount

Displays the amount budgeted for this fiscal period in the previous year.

Budget By Quarter sub-tab - If the budget type is Amount, use this sub-tab to specify the budget amount for each quarter in the year. By default the budget amount is spread evenly over the quarters.

Quarter

Displays the number of the quarter.

Quarter End Date

Displays the end date of the quarter.

Budget Amount

Displays the calculated budget amount for the quarter. If you want to change the amount for the quarter, enter an amount. The total budget amount in the grid above adjusts to reflect the changes.

Prior Year Amount

Displays the amount budgeted for this quarter in the previous year.

Copy Budget popup window

Use this popup window to select the budget from which to copy budget lines.

Field

Description

Budget Year

Click to select the year of the budget you want to copy.

Version

Click to select the version of the budget you want to copy.

Percent of Budget

Enter the percent of the budget amount of the existing budget line to apply to the copied budget line. When you add a budget line to the Selected grid, the budget amount of the line is adjusted by this percentage of the original amount. For example, suppose a budget line has an amount of $5,000 and you enter a percent of budget of 150%. When you add the line to the Selected grid, ProContractor modifies the budget amount to $7,500.

Note: You can use this field to affect different budget lines differently.

When change the value in the Percent of Budget field after you add a budget line to the Selected grid, the budget amount of the selected line is not modified. The changed value in the Percent of Budget field is applied to the next budget line added to the selected grid.

For example, suppose a budget line has an amount of $5,000 and you enter a percent of budget of 150%. When you add the line to the Selected grid, ProContractor modifies the budget amount to $7,500. Then you change the percent of budget to 75% and select a budget line that has an amount of $3,000. When you add this line to the Selected grid, ProContractor modifies the budget amount to $2,250. The budget amount of the first selected line remains $7,500.

The Copy Budget tab contains two grids:

  • Available for Selection, which lists the budget lines that can be copied to the new budget. This grid is populated after you select the budget year and version above.

  • Selected, which lists the selected budget lines that will be copied to the new budget. By default, no budget lines are listed in the Selected grid.

To move a budget line to the Selected grid, select that budget line and click Add. To move all budget lines to the Selected grid, click Add All. To remove a budget line from the Selected grid, select that budget line and click Remove. To remove all budget lines from the Selected grid, click Remove All.