Generate recurring invoices

  1. Open the Generate Recurring Vendor Invoices screen.
  2. Note the active company. If you want to change it, click in the header and select the appropriate company.
  3. In the Invoice Group field, do one of the following:

    • Enter the code of the posting group for the generated recurring invoices.

    • Click to select the posting group from a Lookup List.

  4. In the Include Payments field, click to indicate whether you want to include a posting group for payment of the generated recurring invoices.
  5. If you set include payments to Yes, complete the following steps:
    1. In the Payment Company field, enter the code of the payment company for payment of the generated recurring invoices or click to select the payment company from a Lookup List . The payment company is the asset company for the payment transactions.
      Note: If the asset company is different than the company selected in the header, an Intercompany Setup screen posting will be generated when the entry is saved.
    2. In the Payment Posting Group field, enter the code of the posting group for payment of the generated recurring invoices or click to select the posting group from a Lookup List.
    3. In the Cash Account field, enter the code of the cash account to be used for payment of the generated recurring invoices (if no cash account is selected on the recurring vendor invoice template) or click to select the cash account from a Lookup List.
  6. Press Tab.
  7. In the Generate Invoices Through Date field, enter the date in the format MM/DD/YYYY through which you want to generate recurring invoices. ProContractor will generate invoices based on this date as well as the last date and the frequency set on the recurring vendor invoice template.

    For example, if you have three recurring vendor invoice templates and you set the Generate Invoices Through Date field to 06/30/2013, the following occurs when you generate invoices:

    Recurring Vendor Invoice Template Settings

    Invoices are generated for these dates

    Recurring Vendor Invoice Template #1

    Invoice Frequency: Weekly

    Last Date: 05/10/2013

    05/17/2013

    05/24/2013

    05/31/2013

    06/07/2013

    06/14/2013

    06/21/2013

    06/28/2013

    Recurring Vendor Invoice Template #2

    Invoice Frequency: Bi-monthly

    Last Date: 05/01/2013

    No invoices will be generated.

    Recurring Vendor Invoice Template #3

    Invoice Frequency: Monthly

    Last Date: 04/28/2013

    05/28/2013

    06/28/2013

    Note that ProContractor ensures that no invoices will be generated once a recurring vendor invoice template is complete. Again, if you have three recurring vendor invoice templates and you set the Generate Invoices Through Date field to 06/30/2013, the following occurs when you generate invoices:

    Recurring Vendor Invoice Template Settings

    Invoices are generated for these dates

    Recurring Vendor Invoice Template #4

    Invoice Frequency: Weekly

    Last Date: 05/10/2013

    Stop Date: 06/01/2013

    05/17/2013

    05/24/2013

    05/31/2013

    Recurring Vendor Invoice Template #5

    Invoice Frequency: Bi-weekly

    Last Date: 05/01/2013

    Remaining Number of Invoices: 1

    05/15/2013

    Recurring Vendor Invoice Template #6

    Invoice Frequency: Weekly

    Last Date: 04/28/2013

    Amount: $100

    Remaining Balance: $250

    05/05/2013 for $100

    05/12/2013 for $100

    05/17/2013 for $50
  8. Click Generate Invoices.