Creating Auto Deposits - Communication with Your Bank

Follow the steps below to make sure you have all of the information you need prior to (and during) setup.

Important: Proper communication with your bank before and during the Auto Deposit setup helps to ensure the Payment Processing goes smoothly.Note that the information in the Payroll Installation screen and the Employees > Properties > Auto Deposit window only has to be set up once. Also note that the company code cannot contain any special characters (commas, dashes, ampersands, etc.), or the NACHA file will not be created correctly.

Before you begin the payroll cycle:

  1. Call your bank to gather your preliminary information. You will also want to gather the appropriate documentation from the employee per bank regulations (for example, account numbers, routing numbers, and social security information).
    Note: It is useful to have the Write Automatic Deposits > NACHA screen open because if you learn you will be using the NACHA format you will want to gather answers to the questions on this screen while talking to your bank.
  2. On the Site Map screen, click Admin > Installation > Payroll > Defaults.
  3. If directed by your bank, select the Use Nacha service class code 200 and balanced file format checkbox and then click OK until you return to the Site Map screen.
  4. On the Site Map screen, click Payroll > Maintenance > Employee. The Employees screen displays.
  5. Enter the employee code; the employee's information will display. If this is a new employee, complete the screen.
  6. Click the Properties button, and then click the Auto Deposit button. The Auto Deposit window displays.
  7. Enter the employee's account information. In the Status field, mark Prenotification and then change this to Yes (active) once the prenotification has been approved.