What's New in HR Management for Spectrum 2023 R4

The 2023 R4 release of HR Management for Spectrum delivers the ability to require a check image for direct deposit bank accounts. This release is available as of 5/3/2023.

Admin Settings

New! Require a Voided Check for Direct Deposit Accounts

The following setting has been added under Admin Settings > Personal Info Settings: Do you require employees to upload a voided check or other image for direct deposit changes? Enable this new setting if you want to require that employees upload a voided check when they add or edit direct deposit bank account information. HR specialists can then validate account details during the approval process. See Configure Personal Info Settings for more information.

Renamed Prenotification Setting

The Send active accounts as Pre-notification setting has been renamed What status do you want to use when direct deposit data is sent from HR to Spectrum? The setting functionality has not changed. Enable this setting if you want new direct deposit accounts added in HR Management or edits to existing accounts to be subject to a prenote period before they become active in Spectrum.

Personal Info

New! Bank Name and Check Image fields

On the Personal Info > Direct Deposit page, employees can now add the name of the bank where their direct deposit account is held and upload a check image to be used for verification purposes during the approval process. Check images are not required unless you have enabled the new Personal Info Setting discussed in the previous section. Supported file types for upload: .png, .jpg, and .jpeg files that are no larger than 2 MB.
Note: The Bank Name and Check Image fields are saved to HR Management only and are not currently used in Spectrum.

See Update My Direct Deposit Information for more information.

Recommended Workflow for Approving Direct Deposit Accounts

For HR managers who are validating bank details entered in HR Management against an employee's voided check, use the following recommended workflow:

Bank details match the voided check

If an employee's voided check and bank account details match, approve the direct deposit update as usual.

Bank details do not match the voided check

If the employee's voided check and bank account details do not match:

  1. Approve the direct deposit update as usual, allowing the data to flow into Spectrum where you will make the necessary corrections. You can right-click on the check image in HR Management and select to save it for reference purposes.
  2. Open Spectrum, and manually correct the employee's bank account details using the bank information shown on the voided check.

See Approve Personal Information Changes for more information on the approval process.