Configure In-Line Start Stop Time on the Grid Timecard

The Grid Timecard can be modified to allow users to manually enter start and stop times on a timecard line.

You must be a Timecard Admin to perform this task. You must have already configured your Grid Timecard. See Grid Timecard Settings.
Note: If you configured Time Worked and enabled Create a separate timecard entry per clock in and clock out pair, Start and Stop times entered in Time Worked on a grid timecard will prefill the Start and Stop times on the grid timecard lines.

If Create a separate timecard entry per clock in and clock out pair is enabled, you must use a grid timecard layout that includes start time and stop time in the Row Groups. See Configure Time Worked for details.

  1. Select Employee Tools > Grid Timecard Layouts and select a layout filter to the payroll company and group you would like to configure this for.
    • Move the Start Time and Stop Time hours to the Values column.
    • For users to enter break time, add the Break Hours field to the Values column. For the Break Hours field to calculate into the Hours field properly it needs to be between the Start Time and Stop Time fields.
    • If after the save or initial entry the start/stop times are updated, it will update the auto-calculation. If the break hours are updated it will not update the auto-calculation.
    • Select Save Layout.
      Note: If you enter these fields in the row, they will not auto-populate the Hours column.
  2. If your users will enter time in military time, or will work overnight hours, you will want to enable portal setting Enable in-line start/stop military time and overnight entry (setting location: Admin > Portal Settings > Timecard > General Configuration). The entered start and stop times will not automatically convert to standard time (AM and PM) and will calculate swing shift time (Clock in: 2100, Clock out: 200, hours = 11).
    Note: It is recommended to disable the Timecard Stop Time, which must be greater than the Start Time feature in Vista’s PR Company parameters > Info Tab.
  3. To change the text of these fields go to Employee Tools > Timecard Admin > Grid Timecard Settings and select the rename link next to the field and enter the new name. Users will be able to enter their Start time and Stop time and have the hours automatically populate in the Hours field.