Haul Charges

The Material Sales system provides flexible setup of haul codes and rates based on how your company normally handles haul charges.

First, haul codes are set up in MS Haul Codes, each one assigned a haul basis. The haul basis determines how haul charges will be calculated (i.e. per unit, per hour, etc.).Then for each haul code, you must define the rates that will be used when calculating haul charges during ticket or hauler time sheet entry.

Haul Basis

The following is a brief description of each of the haul basis options available, as well as an example of how each option is used to calculate haul charges.
  • Material Units: 100.000
  • Material Unit Cost: 1.00
  • Hours: 8.00
  • Hourly Rate: 40.00
  • Units/Hourly Rate: .3000
  • Loads: 6
  • Load Rate: 50.000
  • Miles: 10.000
  • Units/Mile Rate: .25

Haul Basis

Description

Result

Per Unit

Material Units x Rate

100.00 X 1.00 = 100.00

Per Hour

# of Hours x Rate

8.00 X 40.00 = 320.00

Per Load

# of Loads x Rate

6 X 50.00 = $300.00

Units/Mile

Material Units x Rate x Miles

100.00 X .25 X 10.00 = 250.00

Units/Hour

Material Units x Rate x Hours

100.00 x .30 x 8.00 = 240.00

Standard Haul Rates

Haul rates are defined by location group, but may also be specific to other criteria such as location, material category, material, truck type, and/or haul zone. Because of the different levels at which haul rates can be defined, the system must use a hierarchical method for determining which haul rate should be used.

Override Haul Code and Haul Rates on Quotes

If you have special haul rates for a customer, job, or location that are based on specific criteria (such as location, material, category of materials, and/or truck type), you can set up the special rates for each applicable haul code on a quote. Then, whenever a ticket is entered for that customer, job, or location that references the specified criteria, the override haul code and haul rates defined on the quote will be used.

Taxing Haul Charges

If you do not tax haul charges, make sure you leave the Subject to Sales Tax or Subject to VAT (Australia and Canada) box unchecked for each haul code (in MS Haul Codes). However, if you will be taxing haul charges, the appropriate box must be checked, and how taxes are calculated for haul charges will be based on the following:

  • Tax Option (MS Company Parameters) – Determines where the tax code will default from (i.e. sales location, sale type/purchaser, or delivery).

  • Sale Type (Ticket or Hauler Time Sheet) — If the Tax Option is based on the ‘sale type/purchaser’, tells the system which Haul Tax Option to use (e.g. if customer sale, use the Haul Tax Option for customer in AR Customers).

  • Haul Tax Option (AR Customers, JC Jobs, IN Locations, or Quote) — Specifies whether haul charges are not taxable, taxable only if using a haul vendor, or always taxable.

  • Hauler Type — The hauler type is specified on the ticket or hauler time sheet and depending on the haul tax option, determines whether haul charges are taxable. If haul tax option is 1 (Taxable if Haul Vendor), then haul charges will only be taxed if the hauler type is Haul Vendor. If haul tax option is 2 (Always Taxable), then haul charges will be taxable whether posted to your own equipment or a haul vendor.

Taxing Hauler Payments (Australia and Canada)

You have the ability to calculate taxes on haul payments to a vendor when entering tickets or hauler timesheets. If the Default Country in HQ Company Setup is AU (Australia) or CA (Canada), the MS Ticket Entry and MS Hauler Time Sheet Entry forms will display additional fields that allow entering haul pay tax information (tax type, tax code, and tax amount). The haul pay tax amount calculated during ticket or timesheet entry will be included when processing haul payments in MS Haul Payment Worksheet.