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Process Payroll

Modified: 6 Jun 2026 Jobpac Connect

Payroll processing not only process the pays, it includes the calculation of sick, annual and long service leave accruals.

If the interface to the general ledger (G/L) is enabled then a report showing the details of the transactions to be considered for the posting is printed and a summary of the payroll transactions is posted to the general ledger accounts.

The program also clears the on-cost entries that were posted in the timesheet posting step.

To access the Payroll Processing screen:

  1. Expand the Payroll menu in the left pane of the Jobpac Connect home screen.
  2. Expand the Payroll Processing sub-menu.
  3. Select Payroll Processing to display the Payroll Processing screen.
  4. Select the search icon in the Run Number field and select the required run number.
  5. Select OK in the Payroll Processing screen to move to the next screen.
  6. Enter the required date in the following fields:
    • Start Date
    • Finish Date
    • Payrun Date
    • Date for Entitlement Calculation
  7. Select the search icon in the following fields and select the required employee:
    • Start Employee
    • Finish Employee
  8. Enter the required value in the No.of Pay Periods field.
  9. Select This is a termination run if required.
  10. Select Generate automatic transactions if required.
  11. Select the search icon in the following fields and select the required code:
    • Start Department
    • Finish Department
    • Start Division
    • Finish Division
    • Start Location
    • Finish Location
  12. Select the required option in the Control break at field.
  13. Select the required option in the Do you require and G/L Posting Summary Report Sequence fields.
  14. Select Submit Payroll Process to Batch if required.

Fields in the Payroll Processing screen

This table provides the description for the fields in the Timesheet Posting Program screen.

FieldDescription

Run Number

The run number is displayed in this field.

Start Date

Select the first date for transactions to be processed.

By using these dates, transactions that are entered outside the date range can be excluded from the pay run.

Finish Date

Select the last date for payroll posting.

Payrun Date

Enter the pay run date for the current pay.

Date for Entitlement Calculation

The default entitlement calculation date will be today's date.

You can enter a different date if required.

Start Employee

Select the employee number or first in the range of numbers you want to work with.

Finish Employee

Select the employee number or last in the range of numbers you want to work with.

Or Select Employees

Select the checkbox if you want to select multiple employees irrespective of the sequence of their employee ID.

No.of Pay Periods

If processing pay runs for multiple pay periods, enter the number of pay periods being included.

This will be used for the tax calculation.

This is a termination run

Select this box if you want the pay run to include employees flagged as terminated.

If the employee has been flagged as "To be Terminated in the next Pay Run" in the Terminate Employee program then the employee will have their status changed to terminated and the final tax entries will be posted and included in the pay run.

Generate automatic transaction

Select the checkbox if automatic transactions are to be included in the report.

Automatic transactions include allowances and deductions that are flagged as automatic in the employee's allowance and deduction table and ERC transactions such as employer superannuation contributions.

Additionally, ERC transactions that have an entry in the ERC liability account will have the actual ERC value posted to the ERC liability account rather than the calculated value from the on-cost calculation.

This option will also automatically create timesheets for salaried employees with missing entries and calculates all relevant taxes.

Start Department

Enter the department identification code at which you wish to start posting.

Finish Department

Enter the department identification code at which you wish to finish posting.

Start Division

Enter the division identification code at which you wish to start and finish posting.

Finish Division

Enter the division identification code at which you wish to finish posting.

Start Location

Enter the location identification code at which you wish to start posting.

Finish Location

Enter the location identification code at which you wish to finish posting.

Control break at

Select the level at which you need page breaks in the report:

  • Department
  • Division
  • Location
  • None

Do you require

Select one of the following options:
  • Salary Pays
  • Weekly Pays
  • Pay by Cash
  • Permanent Pays
  • Fortnightly Pays
  • Pay by Cheque
  • Temp/Casual Pays
  • Monthly Pays
  • Pay by Bank Deposit

G/L Posting Summary Report Sequence

Select one of the following options to sequence the report:

  • G/L Account & Employee No.
  • G/L Account, Department, Division. Location & Employee No.

Submit Payroll Process to Batch

Select the checkbox to to run the payroll as a batch job.

It is usually run in batch because the program uses a lot of system resources.

The batch queue is configured to run large jobs and the interactive subsystem is configured to run many small jobs, so running the program interactively can delay the posting and slow down other users.

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