Businesses in the United States are required by law to submit certain wage and tax reports to federal and state agencies after the final payroll has been processed for a tax quarter. The form must be submitted four times per year by the last day of the month following the end of the quarter.
- Form 941 for 1st Quarter (January - March) must be submitted by April 30.
- Form 941 for 2nd Quarter (April - June) must be submitted by July 31.
- Form 941 for 3rd Quarter (July - September) must be submitted by October 31.
- Form 941 for 4th Quarter (October - December) must be submitted by January 31 of the following year.
ProContractor supports the following:
- Form 941: Employer's Quarterly Federal Tax Return – Lists total wages paid, taxes withheld, and federal tax deposits for a specific three-month period.
- Form 941 – Schedule B: Report of Tax Liability for Semiweekly Schedule Depositors – Companion form to Form 941 that some employers are required to file.
- SUTA – Filing requirements vary by state, but SUTA is generally filed on a quarterly basis. ProContractor supports e-filing for SUTA.
For more information, consult your tax advisor. To perform end-of-quarter payroll tasks, complete the following steps.
- Optional: Contact the IRS to order your Form 941 and Form 941 - Schedule B.
- Ensure that your payroll is complete for the quarter that just ended (meaning you have printed, posted, and distributed all checks).
- If you want to prevent payroll checks from being posted or voided in the quarter that just ended (or any prior quarter) after you have prepared your quarter-end forms, close the quarter. You can do this on the Payroll Settings screen.
- Print your Form 941.
- On the Electronic Filing screen, generate a file for Form 941, including Schedule B, to submit electronically.
- Generate a file for SUTA filing to submit electronically.