Use the Print Form 941 screen to generate and print a Form 941 (Employer's Quarterly Federal Tax Return) report.
Form 941 lists your total wages paid, taxes withheld, and federal tax deposits for a specific three-month period.
Businesses in the United States are required by law to file Form 941 after the final payroll has been processed for a quarter. The form must be filed four times per year on the last day of the month following the quarter end.
- Form 941 for 1st Quarter (January - March) must be submitted by April 30.
- Form 941 for 2nd Quarter (April - June) must be submitted by July 31.
- Form 941 for 3rd Quarter (July - September) must be submitted by October 31.
- Form 941 for 4th Quarter (October - December) must be submitted by January 31 of the following year.
Close the quarter before printing your Form 941 to prevent payroll checks from being posted or voided in that quarter. You can do this in the Payroll Settings screen.
To open the Print Form 941 screen, go to .
| Field | Description |
|---|---|
| Select Format | Appears only if you have modified the format and layout of this report on the Modify Reports screen. Choose a version for this report. |
| Company | Select the company for the report. |
| Quarter | Select the quarter for the report. |
| Tax Year | Select the tax year for the report. |
For more information about working with this form, see Generate Form 941.
The Print Form 941 screen is a step in the end-of-quarter payroll process. If you are required to file Form 941 - Schedule B, see Print Form 941 - Schedule B screen (U.S.).