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Generate Forms W-2

Modified: 7 Sep 2026 ProContractor Year-End Help

You can preview, search, print, and save your Forms W-2, all in preparation for filing them.

Before printing or saving your forms, verify the accuracy of the information and make any necessary changes. There are several reasons you might want to modify this information, including:
  • You don't have complete payroll data entered for the year because it was your first year using ProContractor and you didn't load initial balances.
  • You haven't set up all of the needed payroll fringes and deductions in ProContractor.
  • Some of the data is based on the Employee record from the last payroll you ran for that employee in the year, so it's possible some of the information could be incorrect; for example, the employee address.
  • Additional earnings need to be added for tax reporting purposes.
To generate the W-2 forms:
  1. Open the Print Forms W-2 screen.
  2. In the fields on the Options tab, enter data as needed to control the report.
    Tip: You can save the data entered and use it the next time you run the report using the Report Settings pane. See Save Report Options for details.
  3. Select Print/eFile with Aatrix to create and file forms electronically with Aatrix Report Filing.
  4. Select Run Report.
    The report displays on the Report tab.
  5. Use on the toolbar to navigate through the report.
  6. To search the report:
    1. Select to change the report layout.
    2. In the search bar, enter the text you want to find.
    3. Select Find.
    4. Select Next to find the next instance of the text in the report. Repeat as needed.
  7. To print the report:
    1. Select to set the page setup options.
    2. Select to preview report.
    3. Select .
    4. Select Print.
  8. To save the report:
    1. Select and select the format for the saved report.
    2. Navigate to the folder where you want to save the report.
    3. Enter a file name for the saved report.
    4. Select Save.
Submit
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