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Print Forms W-2 Summary Report screen (U.S.)

Modified: 7 Sep 2026 ProContractor Year-End Help

Use the Print Forms W-2 Summary Report screen to generate a report that includes the number of Forms W-2 to be submitted as well as employer totals for the fields on your Forms W-2.

This report serves two purposes:

  • To determine the number of Forms W-2 that you will need for your year-end activities.
  • To gather the information you need to manually complete your Form W-3. Form W-3 serves as a cover sheet when you submit paper copies of your Forms W-2 to the Social Security Administration (SSA).
    Note: ProContractor does not support printing Form W-3.
Note: The Print Forms W-2 Summary Report prints the state and local totals applicable to Copy A of Forms W-2 as required by the Social Security Administration. If an employee works in more than two states or localities, the state and local totals on the Forms W-2 Summary will not match the state totals and local totals on Copy 1 of the employee's Form W-2.

Close the quarter before printing your Form 941 to prevent payroll checks from being posted or voided in that quarter. You can do this in the Payroll Settings screen.

To open the Print Forms W-2 Summary Report screen, go to Employees > Quarter and Year End > Print Forms W-2 Summary Report.

You can control the output of the Print Forms W-2 Summary Report by entering details in one or more of the following fields on the Options tab:
FieldDescription
Select FormatAppears only if you have modified the format and layout of this report on the Modify Reports screen. Choose a version for this report.
Company Select one or more companies for the report.
Tax YearSelect the tax year for the report.

For more information about working with this form, see Generate a Forms W-2 Summary Report.

Note: The Print Forms W-2 Summary Report screen is a step in the end-of-year payroll process. The next step can vary:
  • If you used this screen to determine the number of Forms W-2 that you will need, ordering your Forms W-2 is the next step.
  • If you used this screen to gather the information you need to manually complete your Form W-3, manually completing your Form W-3 is the next step.
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