Generate Data for Forms W-2, W-3, 1094-C, and 1095-C

Generate and compile the employee and employer data which your electronic files require.

Businesses in the United States are required by law to submit certain wage and tax reports to federal agencies after the final payroll has been processed for a tax year.

To generate the data required by your electronic files:

Ensure that your payroll is complete for the year that just ended (that is, you have printed, posted, and distributed all checks).
If you want to verify the accuracy of the information on your Forms W-2, review each Form W-2 on-screen and make changes, as needed.
There are several reasons you might want to review this information, including:
- You don't have complete payroll data entered for the tax year because it was your first year using ProContractor and you didn't load initial balances.
- You haven't set up all of the needed payroll fringes and deductions in ProContractor.
- Some of the data is based on the Employee record from the last payroll you ran for that employee in the tax year, so it's possible some of the information could be incorrect.
If you want to prevent payroll checks from being posted or voided in the year that just ended (or any prior year) after you have prepared your year-end forms, close the last quarter of the year.
Generate a file for Forms W-2 to submit electronically.
Generate a Forms W-2 Summary Report.

Note: Use the information from the Forms W-2 Summary Report to manually complete your Form W-3.
On the Edit Form 1094-C screen, start Form 1094-C for each company in which you process payroll.
Complete Forms 1095-C for each employee.
Complete Form 1094-C for each company in which you process payroll.
Generate a file for Forms 1095-C and 1094-C to submit electronically.

Generate Data for Forms W-2, W-3, 1094-C, and 1095-C

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