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Set Up Pinpad Time Entry

Modified: 12 Oct 2026 Traqspera Time Entry Help

Follow these steps to configure Traqspera to accept clock-ins from a shared device signed into a single account.

The employee controlling the shared device must be able to access either Traqspera in a web browser or the Traqspera Timesheet app for Android or iOS to use this time entry method.
Note: Generic pinpad users are not recommended for systems that require Trimble ID, as you must create and regularly validate a unique Trimble ID for each generic pinpad user.
Important: Each shared pinpad device must have an individual, unique user account that only has access to one company. Do not use the same user account across multiple pinpad devices or companies.
Important: Pinpad time entry is not recommended for kiosk-style clocking. See Timeclock Device Clock-Ins instead.
Important: It is your responsibility to test and maintain your own hardware. No hardware is guaranteed to work with future updates of Traqspera.
For instructions on editing user roles, see Edit a User Role.
  1. Set the start page for the pinpad role to Pin Pad Clocking.
  2. Configure these permissions for the pinpad user's role.
    • Enable Settings & Permissions > Permissions > Timesheet > Can Use Employee Timesheets
    • Enable Settings & Permissions > Permissions > Timesheet > Can Change Default Job On Clocking
    • Enable Settings & Permissions > Permissions > Timesheet > Can Clock In/Out
    • Enable Settings & Permissions > Permissions > Timesheet > Can Use PIN Pad Clocking
    • Enable Settings & Permissions > Permissions > Timesheet > View All Timesheets
    • Enable Settings & Permissions > Permissions > Timesheet > View Timesheets Created By Others.
    • Enable specific departments Settings & Permissions > Permissions > Department that employees may need to select when clocking in.
  3. Configure your company's PIN pad settings to your preferences.
    For more information, see About PIN Codes.
Each employee can sign in using the default PIN code assigned upon account creation.
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