As long as the contract's balance-to-finish value is higher than the amount of the deductive change order, you can use it to reduce the amount you will pay to close out the contract.
A deductive change order must be issued before the final retainage amount has been released, and its amount cannot exceed the contract's balance to finish value.
To issue a deductive change order:- From your Dashboard, select the project and then select the applicable contract.
- In the Overview pane, select Manage change orders.
- Select Create change order +.
The New change order window opens.
- Complete the fields accordingly.
- Select Deduct.
Trimble Pay validates that the Change order value does not exceed the Balance to finish (including retainage) value on the contract.
- If you want to break out the change order into multiple line items in the contract's Schedule of Values:
- Select View and edit break out.
A new window opens.
- Enter a description and an amount, and specify the amount is an addition.
- Select + Add row and repeat step b.
- When all SOV line items are accurately represented, select Save.
You are returned to the prior window.
- Select Create change order.
Trimble Pay creates a new line item in the contract's schedule of values.
Trimble Pay sends a notification to the Subcontractor's Project POC.
- The subcontractor will need to submit an Invoice against the deduct line item creating a credit invoice, that is, a negative dollar invoice.
- After you have approved the negative invoice, you will be able to release all retainage held to date.
- The subcontractor will submit their final retainage invoice which will in turn close out the contract.
