Configure Time Worked

The Time Worked feature allows users to enter their start and stop times (clock-in and clock-out) and then enter timecard lines to account for that time. The start and stop times are saved to PR Employee Time Worked in Vista.

1. Verify that you have configured either your Grid Timecard or Standard Timecard.
2. To enable the Time Worked Grid for your timecard type, you must enable the Time Worked feature for the Payroll Group and Company:

   • For a Grid Timecard, select Employee Tools > Grid Timecard Settings. Filter for the applicable Company and PR Group, and then select the Time Worked Enabled box.

   • For a Standard Timecard, select Employee Tools > Timecard Settings. Filter for the applicable Company and PR Group, and then select the Time Worked Enabled box.

   • If you would like break hours to be deducted automatically when time is added to the first start stop sequence, go to the Timecard Settings page (Employee Tools > Timecard Settings). In the Hours to deduct from Time Worked box field above the grid, enter the amount of time you would like to have deducted automatically for breaks (example: 0.5 for a half hour, 1 for an hour). To view break hours in the Time Worked grid, select the Show Break Hours box. Although these settings are on the Timecard Settings page, they will apply to Grid and Standard Timecards for the applicable Company and PR Group.

3. After enabling time worked, review the following portal settings under Admin > Portal Settings > Timecard > Time Clock:

   • Enable Time Worked Validation: Enable this setting if you want to require that timecard entries match the Time Worked grid before uses can submit their timecard.

   • For Submission Validation, the number of minutes the Clock in / Clock out time is allowed to differ from Allocated Time: If you have enabled Time Worked validation, you may want to use this setting to indicate the number of minutes that clock times can differ from timecard line totals per day.

   • Earn Codes to Exclude from Time Worked Subtotal Validation: When users are entering timecard lines in the web or the Field Management Mobile app, certain entries may not need to match Time Worked (for example, vacation or expense). To exclude these lines, enter the applicable earn codes in this portal setting. For multiple earn codes, use a comma between each code, with no spaces (for example: 2,3,4).

   • Restrict Time Inputs to certain hourly intervals in Time Worked feature: If users are manually entering their start and stop time in the Time Worked grid, you can use this setting to restrict entries to specific hourly intervals. Select No Restriction, 15 Minutes for a 15-minute interval, 30 Minutes for a 30-minute interval, or 60 Minutes for an hourly interval.

   • Create a separate timecard entry per clock in and clock out pair: Enable this setting if you want Start and Stop times in the timecard lines on a grid timecard to prefill from the Start and Stop times in the Time Worked grid.