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Set Up Crafts

Modified: 12 Jun 2026 Vista Payroll Help

You can use the PR Crafts form to set up crafts.

When setting up a craft you will create a craft code, and specify any related add-on earnings, deductions (including pre-tax), liabilities, and any holidays that apply to the craft. Craft codes define work types or unions. For union contractors, one craft should represent one union for reporting purposes. Non-union contractors may also use the craft and class tables for setting up standard pay rates by work type, particularly if doing prevailing wage work.

Information entered at this level applies to all standard and template classes for the craft, unless specifically overridden. For more information, see Crafts, Classes, and Templates.

The following instructions detail how to set up crafts.

  1. Open the PR Crafts form.
  2. In the Craft field, enter a code that will uniquely identify this union or type of work.
  3. In the Description field, enter a description for the craft.
  4. In the address fields, enter the address information for the craft/union.
  5. In the Vendor field, enter the vendor that will be used for creating AP transactions for this craft's deductions and liabilities. Typically, this field is used by union contractors.

    Leave this field blank to use the vendor assigned to this craft's deductions and liabilities in PR Deductions/Liabilities.

    Note: If the deduction/liability code is not set for automatic updates to AP, it is not included in the interface to AP, regardless of the vendor. For more information, see Setting Automatic Accounts Payable Updates for D/L Codes.
  6. In the Effective Date field, enter the date that new rates for add-on earnings and deductions/liabilities become effective. Timecards posted to dates before this date use the old rates, while those posted on or after this date will use the new rate.
  7. The Report Type field is optional. You can use this field to enter a code that could be used in a report as a restriction to group together like crafts that use the same report format. For example, you might have multiple carpenter unions that all use the same format. Each carpenter craft could be set with CARP in the Report Type field. A report that was formatted to match the carpenter format could be set up with a restriction to only print for crafts with CARP as the report type.
  8. In the OT Schedule field, enter the overtime schedule to use to determine the daily overtime rules for this craft or press F4 to select from a list of overtime schedules. This schedule will be used for employees who have craft set up as their overtime option in PR Employees (Overtime field, Add'l Info tab).

    Leave this field blank if daily overtime is not required by the craft.

  9. Set up a holiday week overtime override for the craft, if necessary.
  10. For Australia users: If you pay a weekly minimum for superannuation for this craft, enter the amount in the Superannuation Weekly Minimum field. For more information, see Setting Weekly Minimums for Superannuation.
  11. For New York users: In the CHAMP Trade Seq# field (Add'l Info tab), enter the trade sequence number for this craft. A list of valid trade sequence numbers can be found in the "CHAMP-CM Equal Opportunity Management Software" requirements.

This is a required field for NY DOT electronic filing. Other states may also require this information; check your state's requirements to determine if entry in this field is necessary.

  1. Assign add-on earnings to the craft.
  2. Assign deductions and liabilities to the craft.
  3. Set capped codes and limits for prevailing wage work, as necessary.
  4. Set up any holidays that are paid for the craft.
  5. Add classes to the craft.
  6. Add templates to the craft, as necessary.
Submit
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