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Approving Crew Timesheets

Modified: 16 Oct 2026 Vista Payroll Help

You can use the PR Crew Timesheet Approve form to review and approve crew timesheets before sending them to PR, JC, and/or EM batches.

For crew timesheets to be accessible for review and approval on this form, you must have checked the Timesheets Require Approval box in PR Crews for the crew that you want to approve time for.

When approving crew timesheets you will first filter for timesheets, make any necessary modifications, and then approve timesheets.

The following instructions detail how to approve crew timesheets.

  1. Enter the payroll group number associated with the crew in the PR Group field. Press F4 to see a list of valid payroll groups.
  2. If you want to filter by job, check the Select Job box and enter the JC company and job number in the JC Co and Job fields, respectively. Press F4 in either field to see a list of valid companies and jobs.
    Note: If you do not check the Select Job box and specify a company and job, the system will search for all jobs.
  3. If you want to filter by crew, check the Select Crew box and enter the crew number in the Crew field. Press F4 to see a list of valid crews.
    Note: If you do not check the Select Crew box and specify a crew, the system will search for all crews.
  4. Click Refresh Grid . The system displays all timesheets matching the filtering criteria in the grid.
  5. To review a timesheet, double-click a timesheet row to display PR Crew Timesheet Entry. Use that form to edit timesheet information, as necessary.
  6. To approve a single timesheet line, check the Approved box for the timesheet grid record. Once you check the Approved box, the timesheet grid record turns green, the Status field updates to "Ready to Send", and your login name displays in the Approved By field.
  7. To approve all timesheet lines, click Approve All. The system checks the Approved box for all timesheet grid records, the timesheet grid records turns green, the Status fields update to "Ready to Send", and your login name displays in the Approved By fields.

    Once you are finished approving timesheets, you can use "send the timesheets" to PR, JC, and EM batches by using PR Timesheet Send.

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