Timesheet Fields

The permissions listed below are available under Settings & Permissions > Timesheet > Timesheet Fields.

For instructions on configuring timesheet fields, see Configure Timesheet Fields.

Setting Description Permissions Required
Standard Fields
Reg Field Name Allows you to customize the name that displays for the regular hours field on timesheets.

Defaults to Reg.

 n/a
Use Overtime Determines whether the Overtime field displays on timesheets. Can Use Overtime
Use Double Time Determines whether the Double Time field displays on timesheets. Can Use Double Time
Use Travel Time Determines whether the Travel field displays on timesheets. Can Use Travel
Use Departments Determines whether the Department field displays on timesheets.
  • Yes: Timesheet and Expense entries will have a Department field
  • No: All Timesheet entries will be exported to the employee's home department in Spectrum, and Expense entries will export to the first job cost department in Department Management. Unless the Use Departments on Equipment setting is set to Yes, Equipment entries will always export to the first job cost department in Department Management.
 n/a
Use Region Determines whether Timesheet and Equipment entries will include a Region field or not. Region Hour Rules will only be applied if this setting is Yes. n/a
Use Employee Attestation Determines whether employees with time entries on employee or crew timesheets will be prompted to answer attestation questions at the end of each workday. This setting takes precedence over Use Attestation Questions On Employee Timesheets. n/a
Comment Maximum Length Determines the maximum length of Comments on Timesheets. n/a
Copy From Past Updates all Fields Determines whether Copy From Past will update employee-specific fields, such as Wage Code, Union Code and Rate Level, when copying entries. If set to
  • Yes: The entry will be copied with the employee-specific fields left blank, which when saved will fill with the employees defaults.
  • No: The entry will be copied exactly as it is. This setting will only be applied based on the Copy Whole Entry permission being turned on, as the other fields would not be copied otherwise.
 n/a
Employee Sorting Determines how Employees will be sorted. Options include:
  • First Name
  • Last Name
  • Employee Number
 n/a
PM Work Order Field Name Determines the display name for the Preventative Maintenance Work Order field. n/a
Additional Hour Type
Use Additional Hour Type Determines whether the additional hour type field displays on timesheets.
Note: If you use additional quantities in Spectrum, they can be logged here.
 Can Use Additional Hour Type
Additional Hour Type Allows you to enter a custom name for the additional hour type field on timesheets.
Important: Must be used in combination with the setting Use Additional Hour Type.
 Can Use Additional Hour Type
Treat Additional Hour Type as Hours Determines whether the additional hour type field is included in the total hours calculation on timesheets.
Important: Must be used in combination with the setting Use Additional Hour Type.
 Can Use Additional Hour Type
Per Diem / LOA
Use LOA Determines whether the per diem / LOA field displays on timesheets. Can Use LOA
LOA Field Name Allows you to enter a custom name for the per diem / LOA field on timesheets.
Important: Must be used in combination with the setting Use LOA.
 Can Use LOA
LOA Field Type Determines the field type for the Per Diem / LOA field. You can choose from the following options:
  • Checkbox (most common)
  • Text Field
  • Dropdown - Dollar Amount
  • Dropdown - Name Only
  • Dropdown - Name & Dollar Amount
Important: Must be used in combination with the setting Use LOA.
 Can Use LOA
Clock In / Clock Out
Use Start / End Time on Timesheets Determines whether the start and end time fields display on timesheets. View Start / End Times
Union Codes and Wage Codes
Allow Union Code Override in Timesheets Determines whether users with permission can change the union code on timesheets. Union Code on Timesheets (View and Edit)
Allow Wage Code Override in Timesheets Determines whether users with permission can change the wage code on timesheets. Wage Code on Timesheets (View and Edit)
Union Code Field Name Determines the display name for Union Code.
Use Job and Sub Job to Filter Union and Wage Code Options on Timesheets his setting enables the job and sub job to control the union and wage code options on timesheets. This mapping syncs from Spectrum in the Job > Properties > Payroll Setup Screen.
Important: This setting requires consultant support to turn on.
 n/a
Rate Level
Allow Rate Level Override in Timesheets Determines whether changing the Rate Level on Timesheet Entries is allowed. View Rate Level on Timesheets, Edit Rate Level on Timesheets
Pay Rate Field Name Determines the display name for Pay Rate. n/a
Pay Types Name Determines the display name for Pay Types. n/a
Rate Level Field Name Determines the display name for Rate Level. n/a
Equipment
Use Equipment with Timesheets Determines whether Timesheets will have Billable Equipment. n/a
Equipment Status Allowed on Timesheets Determines Equipment that will be shown on Timesheets and the Manage Equipment Rates page based on these Statuses. Only Equipment with these Statuses will be shown. Leave blank if you want to show all Equipment. n/a
Include Tool - Equipment on Timesheets Determines whether Tool Equipment will be shown on Equipment selection on Timesheets and the Manage Equipment Rates page. n/a
Use Equipment Operator Entries Allow users to add Equipment to timesheet entries, through a separate dropdown, which are then exported as a combined Labor and Equipment entry. Can Use Equipment Operator Entries
Work Order Descriptions
Service Work Order Description 1 Determines the fields and order that will be used as Work Order Descriptions on timesheets. Default: Customer Name. n/a
Service Work Order Description 2 Determines the fields and order that will be used as Work Order Descriptions on timesheets. Default: Customer Address. n/a
Service Work Order Description 3 Determines the fields and order that will be used as Work Order Descriptions on timesheets. Default: Blank. n/a
Service Work Order Description 4 Determines the fields and order that will be used as Work Order Descriptions on timesheets. Default: Blank. n/a
Service Work Order Description 5 Determines the fields and order that will be used as Work Order Descriptions on timesheets. Default: Blank. n/a
Service Work Order Description 6 Determines the fields and order that will be used as Work Order Descriptions on timesheets. Default: Blank. n/a

Typical Timesheet Fields

Typically, organizations will want to review and configure the following settings, and their associated permissions.

Setting Description Permissions Required
Standard Fields
Reg Field Name Allows you to customize the name that displays for the regular hours field on timesheets.

Defaults to Reg.

 n/a
Use Overtime Hours Determines whether the Overtime field displays on timesheets. Can Use Overtime
Use Double Time Determines whether the Double Time field displays on timesheets. Can Use Double Time
Use Travel Time Determines whether the Travel field displays on timesheets. Can Use Travel
Additional Hour Type
Use Additional Hour Type Determines whether the additional hour type field displays on timesheets. Can Use Additional Hour Type
Additional Hour Type Allows you to enter a custom name for the additional hour type field on timesheets.
Important: Must be used in combination with the setting Use Additional Hour Type.
 Can Use Additional Hour Type
Treat Additional Hour Type as Hours Determines whether the additional hour type field is included in the total hours calculation on timesheets.
Important: Must be used in combination with the setting Use Additional Hour Type.
 Can Use Additional Hour Type
Per Diem / LOA
Use LOA Determines whether the per diem / LOA field displays on timesheets. Can Use LOA
LOA Field Name Allows you to enter a custom name for the per diem / LOA field on timesheets.
Important: Must be used in combination with the setting Use LOA.
 Can Use LOA
LOA Field Type Determines the field type for the Per Diem / LOA field. You can choose from the following options:
  • Checkbox (most common)
  • Text Field
  • Dropdown - Dollar Amount
  • Dropdown - Name Only
  • Dropdown - Name & Dollar Amount
Important: Must be used in combination with the setting Use LOA.
 Can Use LOA
Clock In / Clock Out
Use Start / End Time on Timesheets Determines whether the start and end time fields display on timesheets. View Start / End Times
Union Codes and Wage Codes
Allow Union Code Override in Timesheets Determines whether users with permission can change the union code on timesheets. Union Code on Timesheets (View and Edit)
Allow Wage Code Override in Timesheets Determines whether users with permission can change the wage code on timesheets. Wage Code on Timesheets (View and Edit)
Note: If is highly recommended you enable the setting Use Employee Attestation. The legacy setting Use Attestation Questions on Employee Timesheets is no longer being maintained. All future enhancements will focus on the setting Use Employee Attestation.

  • If you had been using the legacy setting and you enable Use Employee Attestation, the legacy setting will no longer be available. We recommend enabling the new setting so that you can take advantage of enhancements and updates related to daily sign-off.

  • If you had not previously enabled the legacy setting, it will not display.