Field Definitions: AP Unapproved Invoice Status Form

The following is a list of field descriptions for the AP Unapproved Invoice Status form. Many of the descriptions include links to other topics that provide additional information about or related to the topic.

Responsible Person

The Responsible Person field on the AP Unapproved Invoice Status form.

Use of this field is optional.

Enter the Responsible Person to view invoices assigned to reviewers of the responsible person's group. Press F4 to select from a list. You can also press F5 to open the HQ Reviewers form to manage designated responsible persons or to view the reviewers assigned to a particular group.

Note: If you assign a reviewer group to an invoice/invoice line, and then manually remove and re-add a reviewer on the Reviewers tab for that invoice/invoice line, filtering by the Responsible Person associated with the reviewer group results in the invoice not being included in the filtered results. To ensure that an invoice is not excluded, you must remove the reviewer group from the invoice/invoice line, save the record, and then reassign the reviewer group. This ensures that all reviewers are properly initialized to the invoice/invoice line, and that when filtering by Responsible Person, the invoice is included in the filtered results.

Reviewer

The Reviewer field on the AP Unapproved Invoice Status form.

Enter the Reviewer by which to filter unapproved invoices or press F4 to select from a list of available Reviewers.

Reviewer Group

The Reviewer Group field on the AP Unapproved Invoice Status form.

Enter the Reviewer Group by which to filter unapproved invoices or press F4 to select from a list of available Reviewer Groups.

Vendor

The Vendor field on the AP Unapproved Invoice Status form.

Enter the Vendor by which to filter unapproved invoices or press F4 to select from a list of valid vendors.

Show Rejected

The Show Rejected checkbox on the AP Unapproved Invoice Status form.

Select this checkbox to display all rejected invoices associated with the other filter criteria you select.

Show Unapproved

The Show Unapproved checkbox on the AP Unapproved Invoice Status form.

Select this checkbox to display all not-yet-approved invoices associated with the other filter criteria you select.

Show Approved

The Show Approved checkbox on the AP Unapproved Invoice Status form.

Select this checkbox to display all approved invoices associated with the other filter criteria you select.

Show Not Ready

The Show Not Ready checkbox on the AP Unapproved Invoice Status form.

This field defaults as unselected.

Select this checkbox to show invoices (in the grid) that are not yet marked as ready for review but that still meet the other filter criteria when you click Fill Grid.

Do not select this checkbox if you want only invoices that are marked as ready and meet the filter criteria to show in the grid when you click Fill Grid.