Field Definitions: HQ Contacts Form
The following is a list of field descriptions for the HQ Contacts form. Many of the descriptions include links to other topics that provide additional information about or related to the topic.
Contact Seq
Enter the contact sequence number for this contact, or enter N , New , or + to have the system automatically assign the next sequence number.
Courtesy Title
Enter a courtesy title (e.g. Mr., Ms, Jr., etc.) for this contact, if applicable. Up to 10 characters allowed.
First Name
Enter the contact's first name, up to 30 characters.
Middle Initial
Enter the contact's middle initial, if applicable.
Last Name
Enter the contact's last name, up to 30 characters.
Title
Enter the contact's title, if applicable (e.g. President, Controller, Project Manager, etc.).
Organization
Enter the company to which this contact is associated. Up to 30 characters allowed.
The organization specified here can be any company already set up in the system (as a vendor, customer, or firm) or any company not set up in the system.
Phone
Enter the contact's phone number. Up to 20 characters allowed.
Ext
Enter the extension number for this contact. Up to 5 characters allowed.
Cell
Enter the contact's cell phone number, if applicable. Up to 20 characters allowed.
Fax
Enter the contact's fax number, if applicable. Up to 20 characters allowed.
Address
Enter the contact's address, up to 60 characters.
If you have Internet access, you can click the
Map button () to view the address using your
default map site (). If you did not specify a country, the system uses the Default Country
defined in HQ Company Setup.
Add'l Address
Use this field to enter additional address information for this contact (up to 60 characters). For example, if the contact receives mail at a P.O. Box for this address, then you might enter the P.O. Box in the Address field above, and use this field to enter the street address.
If you have Internet access, you can click the
Map button () to view the address using your
default map site (). If you did not specify a country, the system uses the Default Country
defined in HQ Company Setup.
City
Enter the city, up to 60 characters.
If you have Internet access, you can click the
Map button () to view the address using your
default map site (). If you did not specify a country, the system uses the Default Country
defined in HQ Company Setup.
State
Enter a valid state (as defined in HQ States). The system validates the state based on the Default Country specified in HQ Company Setup for the active company. If not valid, an error displays; however, the entry will be allowed. You must then enter a valid country for this state in the Country field below.
If you have Internet access, you can click the
Map button () to view the address using your
default map site (). If you did not specify a country, the system uses the Default Country
defined in HQ Company Setup.
Zip Code
Enter the zip code for this address, up to 12 characters.
If you have Internet access, you can click the
Map button () to view the address using your
default map site (). If you did not specify a country, the system uses the Default Country
defined in HQ Company Setup.
Country
Enter the 2-character country code. Entry in this field is only required when the address exists outside the Default Country specified in HQ Company Setup for the active company. Country must be valid for the specified state (e.g. state, province, territory, etc.) as defined in HQ States.
If you have Internet access, you can click the
Map button () to view the address using your
default map site (). If you did not specify a country, the system uses the Default Country
defined in HQ Company Setup.
Email Address
The Email Address field on the HQ Contacts form.
Enter the email address for this contact. You can enter multiple email addresses for this contact; however, you must separate them with a semi-colon. For example, jane.doe@email.com; johnd@email.com; joe.smith@email.com.
