PR Earnings Codes Form

Use this form to set up and maintain earnings codes.

Earnings codes identify specific earnings, such as hourly, overtime, salary, and vacation.

When you set up an earnings code, you must assign relevant deductions and liabilities. These assignments determine whether taxes, insurance, or other benefits (including union benefits) apply. You can flag an earnings as "subject only" to a state or federal tax which includes it in W-2 wages without withholding taxes. If you set up an earnings without any deductions or liabilities, you can pay the employee for reimbursed expenses while including the information on their pay stub and excluding it from all tax reporting.

Note: United States users: While you can set up salary reductions as negative earnings, it is recommended that you set up salary reductions as pre-tax deductions. For more information, see Set Up Pre-Tax Deductions.

Note: You can also set up cafeteria plans, 401(k) plans, and all other salary reduction plans, as negative earnings codes rather than deductions, if you wish. However, because earnings are negative in this situation, they may appear opposite of what you might expect, so it is important to review your setup carefully. For a more detailed explanation of negative earnings, see Set Up Negative Earnings: United States.

You can also process car allowances as earnings. For more information, see Setting Up Car/Auto Allowances.

The way that you set up an earnings code depends on the country in which you are working. For more information, select the appropriate link below.

Set up Earnings Codes: United States

Set Up Earnings Codes: Australia

Set up Earnings Codes: Canada

Set up Automatic AP Updates: United States

Set up Automatic AP Updates: Canada

Set Up Negative Earnings: United States

Set Up Negative Earnings: Canada

Required Setup for Supplemental Earnings (U.S. only)

Set up Separation Payments

Set up Special Payments Earnings Codes