Accessed from the new Job Queue icon in the top navigation bar, as shown below, the Job Queue Details pop-up shows any Batch Jobs and Scheduled Jobs the user has sent to the Job Queue that have not completed. This is useful if you want to track the status of a long-running batch process, such as Payroll (if run in batch), or to check whether and when you have scheduled an End of Month Process.

Features in this Release include:

• Batch Jobs and Scheduled Jobs Shown.
• Status, Timestamp and Scheduled Job Runtime, all displayed

Future Features in Roadmap:

• Interactive Jobs to show with status
• Ability to cancel jobs that have not started and potentially change their scheduled time.
• Hover text in the pop-up to explain status fields
• Refresh button in the pop-up

Access via the new Job Queue icon as shown:

The new Job Queue Details Pop-up:

Our Jobpac Mobile User Maintenance has been updated with some nice streamlining features, making it easier for you to grant WorkID and Job access to Mobile Only users. In addition, we include user access status tags so that you can easily see if a user has been given minimum Job access.

Features include:

• A new WorkID Access Maintenance program, with simple tick & go access.
• A new Job Access Maintenance program, with easy Job viewing and access selection options.
• User Access Status Tags in Mobile User Detail Maintenance.

We will explain these new features in detail below.

How to launch the new Access programs from Jobpac Mobile User Maintenance

When granting a user access to Jobpac Mobile through Jobpac Mobile User Maintenance, you can edit or set up their Jobpac WorkID Access and Job Access at the same time, in one of two ways. This is particularly useful if the employee is not a regular Jobpac User and needs WorkID/Job access in order to cost their time in the Jobpac Mobile App. You can launch the new WorkID Access and Job Access programs by right-clicking on the Mobile Maintenance User List screen, or, you can launch the new programs by Action Option (or use the One-Click Productivity Button) on the Mobile Maintenance User Setup screen. Both access points are shown below:

Access by right-clicking on the Mobile Maintenance User List screen as shown below:

OR, Access by Action Option on the Mobile Maintenance User Setup screen as shown below:

The New WorkID Access Maintenance program, with simple tick & go access

Once you have launched the new WorkID Access Program, you can simply tick the default level of access you would like to grant the user for each listed WorkID, as shown below.

Note the other features accessible by a combination of Right-click and Action options in this program, including the following:

• Select All Filtered
• Deselect All
• Apply New Status to all Selected
• Remove ALL Access
• Allow ALL Access

The New Job Access Maintenance program, with easy Job viewing and access selection options

Once you have launched the new Job Access Program, you can simply Grant or Revoke the user access to any or all of the listed Jobs in the WorkIDs that they have access to, as shown below. You can also filter by Job Group or other Job Data to easily grant or revoke access to ranges of relevant Jobs.

Note, Granting or Revoking access to a single Job will not change the user’s default WorkID Access settings; rather sets up an exception to the WorkID Access settings. Other features accessible by a combination of Right-click and Action options in this program, including the following:

• Right-Click - Grant Access to a single Job
• Right-Click - Revoke Access to a single Job
• One-Click Button - Select All Filtered
• One-Click Button - Deselect All
• Action Option - Grant Access to All Selected
• Action Option - Revoke Access from All Selected
• Action Option - Allow ALL Access
• Action Option - Revoke ALL Access

User Access Status Tags in Mobile User Maintenance - User Setup

Note in the top right of this screen, you can see not only the Mobile Invite Status, but also if WorkID Access and Job Access have been granted to the user. Jobpac will give you missing Access Warning messages if you try to leave the screen without setting up any access, and will intuitively take you through the additional steps if you require.

Support for Bank of New Zealand (BNZ) Bank feeds becomes Generally Available in this release. Please reach out to our Support & Services Team should you need any assistance in setting up BNZ Feeds.

The PO Scan in PO Approvals has been upgraded to the New PO Scan, with ‘Newest First’ sorting. Like the PO Scans in other areas, the new scan will only show if you have activated it with the parameter POSCAN.

The POSCAN Parameter details are shown below. Set Position 1=’Y’ to activate the new scan. You can set the default Sort Sequence with an N= Newest First, or an O=Oldest First, in the second position of the parameter.

A new Download button has been added to the Email Contact Maintenance. This will allow the administrator to more easily review all email addresses defined in Jobpac. Only currently filtered email addresses will be downloaded.

There is a new parameter that can protect the TPR flag while invoice processing. If the parameter is activated, users will not be able to change the TPR inclusion status on an invoice whilst processing, and the setting will always defer to the Creditor Level setting. Note, this setting does not apply to Subcontract Processing at this stage.

The Protection setting currently works in the following 3 screens

• The Pre-Approved Invoice Entry Screen
• The eInvoicing Pending Invoice Dissections Coding Screen
• The Invoice Registration screen

The new parameter to control the protection of the flag is - TPAYRP Field 04, Position 13, (set to Y to Protect)

This Parameter is safe to activate if you are using TPR already and can be switched on/off at any time. Please always take care when adjusting parameters, as they will change your company configuration for all users.

In the Prepare Invoices for Approval - Dissections screen, we have added two new one-click productivity buttons to streamline your work.

You will find the mark as CODED Action option in the top grey bar on all tabs as shown below:

In addition, on the COST ALLOCATION tab only, you will find a one-click productivity button to APPLY MASS DEFAULTS. This is particularly useful for companies that are using the PEPPOL eInvoicing feature to bring in invoices from suppliers fully electronically, but can also be used for any non-PO related Invoice to quickly change Costing Allocations across all, or ‘Selected’, invoice lines.

In the General Ledger Enquiry - Monthly Summary screen, we have added another One-Click Productivity button for your clicking pleasure. The new SHOW TRANSACTIONS one-click button takes you straight into the transaction details without having to drop down the Actions menu.

Please drop us a suggestion in the Suggestion Box if you would like any other One-Click Productivity buttons added to streamline your workflow!

To simplify the setup of Work ID copies, the seconds have been removed from the submission time. You will now only be required to enter the hour and minute for the scheduled submission (HHMM). A couple of notes:

• Enter time in the format HHMM in 24-hour time. OR with separator HH:MM will also be accepted.
• Warning: Only use the Copy/Delete WorkID function if you understand how it works and seek guidance from our Support team if needed. You can irreparably damage your data if you make a mistake.
• Warning: The Schedule Job will be submitted immediately when OK is clicked, with no secondary confirmation message. (We have a roadmap item noted to add a confirmation message here.)
• Warning: The scheduled Work ID Copy/Delete job will pause some subsystems while in progress and resume them upon completion. This means they can impact your day-to-day Jobpac operations, slowing your users down, delaying data updates or preventing other jobs from running. These Work ID Copy/Delete jobs should therefore never be scheduled to run during your busy times, when there are Payroll or STP submissions to submit, during BFM Contract Valuation times, Rollovers etc. These jobs can also take many hours to run, depending on the size of your databases. The best time to submit these jobs is after hours, so they have enough time to run overnight.
• Don't forget you can track your Job status in the new Job Q Icon at the top of your Jobpac Landing Page!

A new Parent Project rebuild option has been introduced in the BFM Contract Valuation. This will enable users who find a possible inconsistency in the Parent Project numbers to rebuild their own Parent Projects and either correct the numbers or identify a deeper issue. There is a right-click option on the Contract Valuation List screen, and a One-Click Button on the Contract Valuation Summary screen as shown below.

Right-click option on the Contract Valuation List screen

One-Click Rebuild on the Contract Valuation Summary Screen

2026.1.0 brings with it the capability to set up multiple AR Banking Details at the Job level. If multiple AR Banking Details are set up for a project, when producing an invoice for that project, the user will be prompted to choose which Banking details to use for the Invoice. This feature applies to both Sundry AR Invoices and AR Invoices related to Claims.

Setting up multiple AR Banking Details

Navigate to AR Banking Details Maintenance and simply click the blue plus icon to add a new AR Banking Detail. Previously, you could not add more than one Banking Detail for each project. Now that is possible. You can see in the screenshot below that I have three different AR Banking details for the same project. These will be available for selection at AR Invoicing time.

Selecting an alternate Banking Detail for an AR Sundry Invoice

Simply print your sundry invoice as you normally would. In this example, we use the Action Option as shown below.

IF the Invoice is Job-related AND there are multiple Banking details set up for the Job, a pop-up window will be displayed allowing you to select your preferred AR Banking details for the Invoice.

To continue you can:

• You can use Right-Click and Select, OR Double Click, OR Single click a line and use the Select button at the bottom of the pop-up to proceed with your preferred AR Banking Details
• If you CLOSE the pop-up, then the first Banking Detail in the list will be selected automatically.

Selecting an alternate Banking Detail for an AR Claim Invoice

Simply print your AR Claim Invoice as you normally would. In this example, we use the Action Option as shown below.

If the Invoice is Job-related AND multiple Banking details are set up for the Job, a pop-up window will appear, allowing you to select your preferred AR Banking details for the Invoice.

To continue, you can:

• You can use Right-Click and Select, OR Double Click, OR Single click a line and use the Select button at the bottom of the pop-up to proceed with your preferred AR Banking Details
• If you CLOSE the pop-up, then the first Banking Detail in the list will be selected automatically.

Changing Banking Details for an AR Claim Invoice

On the subsequent Invoice Printing Screen, you will see the Banking Details that you selected in the top right-hand corner of the screen. To change the Banking Details on this screen, click Modify, then click the Scan icon next to the Banking Details, as shown below. You will only see the scan if multiple Banking Details exist.

A new API has been created to return the Allowances and Deductions for employees. More details will be updated to the latest version of the API guide on our Help site at Release time.

Request:

https://{{jwisServer}}.cloud.jobpac.com.au:9001/EmployeeAllowanceListing?Token={{Token}}&Environment={{Environment}}&WorkID=XXX&StartEmployee={{Start Employee}}&FinishEmployee={{Finish Employee}}

WorkId Mandatory

The 3-digit work id of the employee.

StartEmployee Mandatory

The 8-character employee number for the start filter parameter.

FinishEmployee Mandatory

The 8-character employee number for the finish filter parameter.

There are two new ways to add a new Customer Reference as described below:

• You can simply add the new Customer Reference from the main Invoice Registration screen:
  • Type the new Customer Reference into the appropriate field.
  • The next time you click OK or take action on the screen, a Confirmation pop-up will appear, letting you know the Customer Reference is new, and asking whether you want to add it to continue.
  • You can see this confirmation message in the screenshot below.
  • Click YES to proceed and add it, or NO to go back and Review.

• Secondly, you can scan for the Customer Reference and add the new Reference from the scan pop-up.
  • Click on the Customer Reference Scan
  • If you can't find the Ref you are looking for, click the plus icon, or simply click in the next available field in the list.
  • Enter the new Customer Reference and then click the ADD button, or press [ENTER]
  • Finish and Exit by right-clicking on the new entry to Select it, or by using the Select Button at the bottom of the pop-up.
  • The screenshot below shows the process.

Setting the following parameter will activate the new feature as described.

• System parameter INVREG position 16
  • Y = Allow addition of BPAY customer references (Y/N)

Default settings can now be applied to the reporting options fields in the Contract Variation Summary Report (AKA ‘Contract VO Summary’). The fields below can have defaults set against them to be populated when running the report.

• System parameter CVSLBN
  • Position 1: Default for Transferred/Untransferred
    • (T)ransferred, (U)ntransferred, (B)oth
  • Position 2: Default for Print Indicative Price
    • (Y)es, (N)o
  • Position 3: Default for Print the Expected Revenue
    • (Y)es, (N)o
  • Position 4: Default for Print Approved In Principle
    • (Y)es, (N)o
  • Position 5: Default for Print the Client Report
    • (Y)es, (N)o
  • Position 6: Default for Report Option
    • (P)DF, (E)xcel

This parameter is safe to activate; it can be switched on or off at any time and only impacts the Reporting bounding defaults on this screen.

For users of Bank Feeds for Bank Statements, it is now possible to set up a translation table to abbreviate long words in Bank Statement transaction descriptions. This can make your statements easier to read if long, regular words in descriptions cause the description to be cut off on the screen.

The new program to call to add Bank Feed translations is called BANKWORDMP. Please log a support request if you are unfamiliar with adding new programs to menus. We also recommend incremental translation implementation to ensure the desired effect on your Bank Feed.

Payment Selections has been enhanced to assist companies using the Multiple Prompt Payment Batches functionality alongside more complex treasury setups. A new optional warning message can be configured to display when selecting Cash Accounts that are not in the same Costing WorkID as the Invoice. In addition, you can now set your default landing tab, Related Content has been uplifted to show invoices on a single click and Invoices with Invoice Notes or Text will be highlighted. Read on for more details on the new features below.

Set your Default Landing Tab

Use the new PAYSEL System Parameter to set the default landing tab for Creditor Payment Selections.

Field 1 of the PAYSEL parameter, Positions 1-2, can be set up with the numbers below, corresponding to the available tabs in Creditor Payment Selections.

• 01 = By Creditor
• 02 = By Job
• 03 = By Period
• 04 = By Payment Date
• 05 = By Job & Administrator
• 06 = By Cred & Type
• 07 = Posted Date
• 08 = Prompt Batch
• 09 = Invoice No.

In the Example below I have set my default tab to be 08 = the Prompt Batch Tab

Single click to show the Attached Invoice in Related Content

Invoice Notes highlighted and Legend

Invoices with Invoice Notes and Pending text will be colour-coded in the Change Payment Selection screen with a legend at the bottom of the screen. Use Right-Click options to view the Notes or Text.

View Invoice Details with Right-click

A new Right-Click function allows the user to view the full Invoice Details in Enquiry Mode. Simply select Invoice Details with a Right-Click and the Full AP Enquiry Detail view will display.

A Warning message when selecting a Cash Account not within the Invoice Costing WorkID

This enhancement only applies to customers who are using the Multiple Prompt Payment Batches configuration, where you can set up many batches for Prompt Payment and link each Prompt Payment Batch to be paid from a specific Cash Account. The Multiple Prompt Payment Batches configuration is particularly useful for companies that are managing many trust accounts and have to Pay Invoices from specific accounts.

For more complex treasury setups, this new feature adds an optional warning message that can be configured to display if a Cash Account is selected that is not in the same WorkID as the Invoice Costing WorkID.

Set Position 3 of the new PAYSEL System Parameter equal to ‘Y’ to activate the new Warning message.