Generate and print draft payroll checks and direct deposit advices

  1. Open the Print Payroll Checks & Advices screen.
  2. Note the active company. If you want to change it, click in the header and select the appropriate company.
  3. In the Available Batches for Printing grid, select the posting group containing the payroll checks that you want to print and click Add. Repeat this step as needed to select other payroll check posting groups for printing.
    Note: If all checks and advices in the posting group were previously printed and have a status of Ready to Post, click Yes on the confirmation message to set them back to Draft status. These checks and advices will need to be reprinted.
  4. In the Version field, click and select Draft.
  5. In the Computer Printed Check Options section, set the Primary Sort and Secondary Sort fields accordingly to order the printed payroll checks as needed.
  6. In the Advice Options section, set the Primary Sort and Secondary Sort fields accordingly to order the printed direct deposit advices as needed.
  7. If you want to print advices only for employees who do not have a personal email address in their employee records, select the Print Advices Only for Employees Without Email Address check box.
    Tip: You might select this check box if you do not want to print advices for employees with direct deposit who will receive encrypted check copies via email. You can email encrypted checks after they've been posted from the View Payroll Check Log screen.
  8. If you want to print advices for handwritten checks, select the Print Advices for Hand Written Checks checkbox.
  9. Click Begin Printing.

    The checks appear on the Checks tab and the direct deposit advices appear on the Advices tab.

  10. Complete the following steps on the Checks tab to print the payroll checks.
    1. (optional) Click to set the page setup options.
    2. (optional) Click to view a preview of the printed payroll checks.
    3. Click .
    4. Under Select Printer, select the appropriate printer driver.
    5. Click Print.
  11. Complete the following steps on the Advices tab to print the direct deposit advices.
    1. (optional) Click to set the page setup options.
    2. (optional) Click to view a preview of the printed direct deposit advices.
    3. Click .
    4. Click Print.