Reverse Open Invoice Entry Update

The Update window is used to update the reversals made in A/P Reverse Open Invoice Entry.

User security levels determine which Update window displays when you click OK in the Reverse Open Invoice Entry screen.

  • Scenario # 1: If the reversal cannot be updated to open items or history

  • Scenario # 2: If the reversal can be updated to open items, but not transferred to the history

  • Scenario # 3: If the reversal can be updated and transferred to the history

The following grid explains the various options you will have depending on these scenarios. Contact your company's System Administrator if you have questions about your security settings.

Security

Security

Security

Dates

Results

Do you have security to the Transaction Register Update?

Do you have security to the Manual Check Register Update?

Do you have security to the Check Register Update?

Are the G/L Dates for both the Invoice & Credit Memo within the same fiscal period?

What options are available to you based on these scenarios?

Scenario #1

No

Yes

Yes

Yes

Create the unposted reversal.

Scenario #2

Yes

No

Yes

Yes

Create the reversal and update the transaction register.

Scenario #2

Yes

Yes

No

Yes

Create the reversal and update the transaction register.

Scenario #2

Yes

Yes

Yes

No

Create the reversal and update the transaction register.

Scenario #3

Yes

Yes

Yes

Yes

Create reversal, update the transaction register and transfer it to vendor history.

Note: If Cash Management is being used, there must be an Accounts Payable default bank account code entered on the Bank Accounts tab of the Cash Management Installation screen. If this bank account is not entered, then the result is "Create the reversal and update the transaction register", and it does not get transferred to vendor history.