Use the AP Vendor Hold Codes form to place vendors on hold.

You can assign more than one hold code to a vendor. When a hold code is added for a vendor, all future transactions posted for the vendor are automatically assigned the hold code. The hold codes are updated to the AP Hold Detail (APHD) database table when the invoice is posted. Hold codes are not added to the Invoice Header as that field allows the entry of additional codes at the time of input.

When adding a hold code to a vendor that has existing open transactions (that are not in an open batch), a confirmation message displays. If you delete a hold code for a vendor with existing transactions, a confirmation message displays.

When entering transactions for a vendor on hold, the “On Hold” warning displays, but the system still allows transaction posting. However, the transaction cannot be processed for payment until the hold is removed.