Print W-3 Forms - Field Descriptions
Use the table below for reference when completing the fields on this screen.
| Fields/Buttons | Descriptions |
|---|---|
| Entity | Note: Displays only if cost centers are being used and if entity tracking is
enabled in the current company. Enter or select an Entity code. The software will verify that the current operator has security authorization for the selected entity before proceeding. If this field is left <blank>, the main company entity is used. |
| Employee alpha | Press Enter to print ALL employee alpha reference codes, or double-click on this field to select an alpha reference code from the Search Alpha window. |
| Tax table code | Enter the state ID to print, or double-click on this field to select a state ID, or press Enter to print ALL state IDs. |
| Contact info | |
| Contact person, phone, fax, email | Enter the contact person and mailing address for the W-3 forms. |
| Employer info | |
| Control number | Enter the control number. (This is an optional entry to number the transmittal for your tracking purposes.) |
| Employer's EIN | Enter the employer's Employment Identification Number, a 9-digit number assigned to the employer by the Internal Revenue Service. |
| Other EIN | Leave this field blank unless another EIN was used this year. |
| Establishment | Enter the establishment number. Entry is only necessary if separate establishments are being used. |
| FIT withheld by 3rd party | Enter the federal income tax withheld by a third party. Leave this field blank unless a third party has withheld FIT on any sick pay payments. |
| Use company default? | Select to use the employer's default address information. |
| Save as default? | Select to update the employer's mailing information on this screen. |
| Foreign Address | Select to open the Employer Foreign Address window. If applicable, add or edit the employer's foreign address. |
| Employer name, address | Enter the employer's name and mailing address. This name must match the name entered in Box C of the W-2(s) being reported. |
