Run Payroll

Running payroll is the process of recording employee time card data, printing payroll checks and direct deposit advices, posting the payroll transactions, and creating the direct deposit transfer file. Most companies have at least one main weekly payroll cycle. There may be extra payroll cycles for layoff checks or bonuses. In addition, you may run separate payroll cycles for administrative and executive employees.

Before running payroll, you need to record time card data by doing at least one of the following:

You can also manually enter equipment usage time card data to enter equipment usage independent of an employee.

  1. On the Payroll Posting Journal screen, review the payroll transactions in the posting group.
  2. If you are creating handwritten checks, prepare the checks in the posting group.
  3. Contact Trimble Viewpoint to order forms for payroll checks and direct deposit advices.
  4. If you are creating computer-printed checks and direct deposit advices, print the checks and direct deposit advices in the posting group.
  5. Ensure that the computer-printed checks and direct deposit advices are OK and indicate that check printing is complete.
  6. Post the payroll transactions in the posting group.
  7. If you are paying employees using direct deposit, create the direct deposit transfer file.
    Note: Viewpoint recommends that you periodically review the cost accounts for your payroll transactions. To do this, enter a test time card that includes regular pay, vacation pay, holiday pay, and sick pay. Be sure to include multiple companies, divisions, and departments. Then generate a Payroll Hours and Earnings Report and confirm that the accounts are as expected. (Remember to delete the test time card when you're finished.)
    ProContractor determines the cost account used to post payroll transactions by first looking for a labor cost account in the project cost account hierarchy. This hierarchy can include the following functions:
    • Cost Type
    • Project Classification
    • Project
    • Project Cost Code
    • CMR
    • Change Order Cost Code

    You can use the Project Posting Control screen to see which functions are included in your hierarchy and review and modify the labor cost accounts they use. If no account is found in the hierarchy, ProContractor next looks for a labor cost account in the following functions: Compensation Rates, Pay Class, and Employee (Time Card Defaults).

Once you post a payroll transaction, you can no longer modify it. If you need to make changes after posting a payroll check, void the payroll check using the Void Payroll Checks and Advices screen, and then enter another payroll transaction using the Enter Time Card by Employee screen or the Generate Automatic Time Cards screen.
After you run payroll, you may want to: