Whats New in HR Management for Spectrum 2023 R12

The 2023 R12 release of HR Management for Spectrum introduces Earnings Settings for HR admins (available 12/8/2023), the ability to manage pay stub notifications at the enterprise level (available 12/18/23), and the 2024 version of Form W-4 (available 1/8/24).

Onboarding

Updated Form W-4 for 2024

Note: Added in an update after the initial R12 release.

The 2024 version of Form W-4 is now available in Onboarding. This new version of the form applies to new hiring packets and hiring packets currently in progress. You can access a copy of the latest form here.

Manage Pay Stub Notifications

Note: Added in an update after the initial R12 release.

New! Enable pay stub notifications for your enterprise. New Notification Setting allows HR admins to send pay stub notifications to all employees in an enterprise.

Under Admin Settings > Notification Settings, enable the new Pay Stubs Notification setting if you want to send pay stub notifications to employees based on their notification preferences. To prevent your portal from sending pay stub notifications, leave this setting off (default). See Configure Notification Settings for more details.

Watch a video demonstration on how to enable pay stub notifications and how to use the new Earnings Settings feature released earlier in December.

Tip: Employees will receive pay stub notifications at the email address and/or mobile phone number that they have listed on their Notification Preferences page. For help updating their notification preferences, employees can refer to the following article: Manage Notification Preferences.

Earnings Settings

The new Earnings Settings section on the Admin Settings page allows you to control when employee pay stubs display in your portal and to customize the information that prints on pay statements. Configure Earnings Settings at the company level, using the following options:

  • When do you want employees to see their paycheck? Choose whether to have pay statements display as they are processed or on the check date.

  • Pay Statement Template: Design your own template for earnings statements. You can add a company logo, secondary address or phone number, tax information, time off types, and a custom footer. Your choices affect the look of the PDF and printed versions of employee pay statements.

See Configure Earnings Settings for details.

Manage Bonus Checks and Final Checks

To prevent employees from seeing bonus checks or final checks in Employee Self-Service, you can either turn off notifications in your portal, or set up an other pay type (for example Bonus or Final) in Spectrum (recommended).

See Manage Bonus Checks and Final Checks for details.