If the cost center feature is enabled in the Enterprise Installation page, a Cost center field will display.

When adding a new purchase order, Spectrum first validates the selected vendor code (if it is not blank or not set up in the vendor file) by comparing the vendor's list of shared cost centers with the cost centers in your assigned scheme. If there are no common cost centers, purchase order entry for that vendor will not be allowed. The Cost center field default may be edited for all purchase orders, so that you can use this code when selecting invoices for payment.

The following hierarchy is used when determining the cost center code that will initially default into the Cost center field:

• If the Operator has access to more than one cost center, the first cost center entered in this screen should automatically default in subsequent purchase order entries.
• Use the operator cost center if only one cost center is defined for the operator.
• Use the vendor cost center if only one cost center is defined for the vendor.

  If the operator changes the work order in this window, the software will adjust the cost center assigned to the distribution line based on the cost center in the Work Order Header Table. Entry of the new work order will be disallowed if the operator does not have permission for the new cost center. For 'Direct work order cost' entries the Cost center field will be display-only.

  When your scheme includes override settings for Warehouse entries in Cost Center Scheme Maintenance, Spectrum will validate the cost center assigned to the proposed purchase order based on these overrides. The override cost center(s) supersede the cost center list defined for the scheme in general. Spectrum will compare the cost center assigned in the entry page with the Warehouse override cost centers in your scheme, and if the cost center is not included, then the warehouse will not be allowed.

  When you are in Change mode, Spectrum will validate that you have security to perform the operation using the appropriate override, which depends on the job or work order site address used in the purchase order. If you try to change or delete a line, Spectrum will validate that you have security to perform the operation using the appropriate override based on the G/L work-in-progress flag.

  All items on-order for the purchase order will appear on the page, regardless of your operator cost center security.