Revenue Transaction Entry - ES - Standby Field Descriptions
Use this grid to enter equipment revenue transaction lines for equipment with a standby status.
If the Automatically add transactions for attached equipment checkbox is selected in the Equipment Control Installation screen, and if the specified equipment code has any attached equipment, additional transaction lines will be generated for the attached equipment codes when the update is run.
When entering transactions by equipment standby (ES), transactions can be entered by Job or by Rental.
If Document Imaging is being used, any images stored for this screen are saved in the EC cabinet, by default.
Fields |
Descriptions |
|---|---|
Equipment code Description |
Enter the equipment code or select from a list of valid equipment codes. The equipment description will display. |
Type |
Select Job rate type or Rental rate type. |
Company |
For consistency and control, equipment transactions are always recorded in the equipment company. |
Job Phase Ct |
If a Job rate type has been specified, enter or select a job, phase and cost type. Note: If the phase status is Complete, data entry is not allowed.
If the phase status is Inactive, a warning message displays. |
Rate type |
Select the billing rate type from the drop-down menu: Hourly, Daily, Weekly, or Monthly. After a rate type has been selected, another field displays prompting you to select whether there is a Full Charge or Operating rate for this job/rental rate. |
Hours |
Enter the number of hours to be charged to this transaction (when posted, these hours will be added to the last meter reading value). Meter reading changes also may be entered in the Meter Readings window, but you must use the Meter Reading Transaction Entry screen to delete unwanted meter transactions. To view the more information about meter replacement, click Meter Replacement. If the current meter reading was previously recorded, the Hours default value is the difference between the current meter reading and the last meter reading (for example, current meter reading of 778 hours - last meter reading of 710 hours = 68 hours). If the difference in meter readings is a negative number, nothing defaults. Either number may be manually overwritten. |
U/m |
The unit of measure displays. All equipment types on this screen are hourly. |
Rate |
Enter the transaction rate (the amount to be charged per hour, per day, per week, or per month); entries of up to 99,999.99 per period are allowed. If applicable, this rate information will default the amount set up in the Job-Specific Equipment Charge Rates screen. If no job-specific record is found (or rate is blank), the system will determine if this job is a sub job of a master job and use the job-specific rate from the master job. If there is no job-specific rate for the job or master job, the system will read for the standard job rate of the equipment code. |
Extension |
The extension total displays. Press Enter to accept the calculated default or enter a new extension amount (entries up to 9,999,999.99 are allowed). The extension is computed as the "hours" multiplied by the "rate". |
Bill rate |
The billing rate assigned to the equipment and any attachments will default from the stand-by rates defined on the screen, based on Hourly, Daily, Weekly or Monthly rates. If there is no rate defined there, Spectrum will look to the Equipment Billing Rate Maintenance table for the stand-by billing rate. If no rate is defined there, the billing rate is zero. |
G/L debit |
The default debit G/L account code displays. Enter to accept the default, or enter the desired account for this transaction. The account description will display.More info Multi-Company Entry: The Rental debit is for a G/L account in the company using the equipment, not the company where the equipment is set up. |
G/L credit |
Enter the credit G/L account code for this transaction. The account description will display. Select the No direct cost option in the G/L Master File MaintenanceDirectcost option group for the company holding the equipment.
Note Regarding Multi-Company Entries: For rental credits, the system defaults the G/L account from the equipment company, and if not specified in that company, the latest saved rental credit defaults. For job credits, the system always defaults the cost type G/L account from the job company, if not specified in that company, then the latest saved job debit defaults. |
Remark |
Enter any pertinent remarks. Information recorded in this field is stored in the Equipment Cost History file when it is updated. |
