If cost centers are being used in this company, for revenue transaction types Equipment Standby (ES), Spectrum verifies that you have authorization to the equipment before transactions are displayed or added.

Spectrum compares the cost center assigned to the equipment with cost centers in your operator's assigned cost center scheme, and if the cost center is not included, then that piece of equipment is not shown.

• Revenue transaction types entered by job will validate the job for your operator. If valid, the detail will only display transaction lines if you have security for the equipment cost center.

• For Equipment Standby (and all other transaction types) by equipment, Spectrum verifies that the equipment is valid for your operator. If it is, then you will see all transactions for the equipment; however, you can only add or modify records if they have security for the debit cost center.

• For Equipment Standby by equipment, Spectrum also verifies that your operator has authorization to the job before transactions are added. Spectrum compares the cost center assigned to the job with cost centers in your operator's assigned cost center scheme, and if the cost center is not included, then activity for that job is displayed, but may not be changed. The system also verifies authorization for the assigned phase. Entry of that phase will not be permitted if the cost center in the phase file is not allowed.

• For Equipment Standby transaction type entries, the debit cost center will be available for lookup only, and set from the job (or phase) cost center. For rental lines the debit cost center may be entered, but it can't be blank; it will default from the equipment cost center. The credit cost center will be display only from the equipment.

Job Entries

• For Equipment Standby job transaction type entries, when your operator's scheme includes override settings for job entries in Cost Center Scheme Maintenance, this screen validates the cost center assigned to job transaction detail lines based on these overrides. The override cost center(s) supersede the cost center list defined for the scheme in general. More info The system will compare the cost center assigned in the entry screen detail with job override cost centers in your operator's assigned cost center scheme, and if the cost center is not included, then the transaction entry line will not be allowed.

Non-Job Entries

• For Equipment Standby rental transaction type entries, when your operator's scheme includes override settings for non-job entries in Cost Center Scheme Maintenance, this screen validates the cost center assigned to rental transaction detail lines based on these overrides. The override cost center(s) supersede the cost center list defined for the scheme in general. More info The system will compare the cost center assigned in the entry screen detail with non-job override cost centers in your operator's assigned cost center scheme, and if the cost center is not included, then the transaction entry line will not be allowed.

G/L Account Validation

• The system will verify the cost center assigned to each G/L account code by comparing the entry to the list of allowed cost centers for that G/L account. The system compares the G/L account's list of shared cost centers with cost centers in your operator's assigned cost center scheme, and if there are no common cost centers, then that G/L account code is not allowed. The validation is performed for all transaction types.

Multi-company Transaction Types

• For multi-company cost transaction types (EU, ES, AP and PR), cost center validation is performed based on settings in the destination company. When the Enterprise Installation option for cost centers is set to Yes in the destination company, Spectrum also verifies that the cost center is valid for the G/L account and operator in that other company.

• For revenue transactions (EU and ES) where the equipment code is set up in a different company than the job, rental, vendor, or employee assigne to the transaction, the software assigns the inter-company account for the balancing entry in both companies. When the Enterprise Installation option for cost centers is set to No in the destination company, then the applicable cost center field will not appear on that transaction line.
• For revenue entries, the software reads the company code of the equipment code of the transaction line, and then determine if that company code has been assigned a particular inter-company G/L account. For G/L entries in the equipment company, the Equipment Control Installation setup of the equipment company is used, and for the entries to the company of the job or rental activity, the Equipment Control Installation setup of that other company is applied. Inter-post entries are not applicable for these transaction lines.