PR Employees Form

Use this form to enter employee information after you have set up all necessary maintenance codes (e.g., PR Company Parameters, PR Earnings Codes, PR Crafts, etc.).

In addition to static information about an employee (e.g., name, address, tax and insurance information, and standard craft and class affiliations), this form contains sensitive information, such as the employee's social security number, wage rates, salary amounts, occupational category and status (for the PR Department of Labor EEO-1 Report), garnishments, and so forth. It is strongly recommended that you implement some form of security to ensure only the appropriate users have access to this information. You can secure the entire form or secure only those tabs containing information you do not want users to see (such as the Add'l Info, Direct Deposit, and Add'l Direct Deposits tab). For more information about setting form or tab level security, see VA Form Security or VA Tab Security.

Some of the information set up here will be used to default values when entering data elsewhere in the system. For example, timecards entered in PR Timecard Entry will default the employee's PR Group, Craft, Class, and Ins Code defined in the Defaults section of this form. You can override these defaults as needed.

Aatrix ID Values

Use the Aatrix ID Values tab to set up Aatrix IDs that identify additional employee data unique to various state regulatory reports (for example, 7-character NAICS codes, Corporate Officer identification, and Coverage Types for Wyoming unemployment reporting). Depending on your company's reporting needs, you may need to set up multiple Aatrix IDs for each employee.

When you initiate regulatory reporting via the PR Aatrix Report Selection form, the system passes the applicable Aatrix IDs and their corresponding values (based on the state and report selected) to Aatrix.

Select the following links for more information on using this form.

About Setting Employee Tax and Insurance Information

About the Employee Deductions/Liabilities tab

Set up an Employee to Receive Pay Stubs via Email

Set an Employee to Receive W-2s and 1095s via Email

Set up an Employee to Receive PAYG Summaries via Email (Australia)

Set up an Employee for Direct Deposit

Set up Additional Direct Deposits for an Employee

Employee Filing Status Setup for Tax Withholding

Set an Employee as Exempt from Federal Withholding (US)

Set up Tax Free Periods for Terminated Employee Auto Payments (Australia)

Change an Employee's PAYG Income Type: Australia