The following procedure explains how to correct an Accounts Receivable check that has been misapplied.

1. On the Site Map, click Accounts Receivable > Data Entry > > Cash Receipts / Adjustment.
2. Complete the Customer code and Transaction type fields.
   Note: In the Transaction type field, select an adjustment type transaction code.
3. In the Reference # field, press Enter to accept the next sequential number assigned by Spectrum.
4. In the Date field, enter the appropriate G/L date.
5. In the Amount field, enter the transaction amount as a negative number. The Cash Receipts / Adjustment Entry Selections window automatically displays.
   Important: It is critical that you enter a negative number, not a positive number.
6. Complete the fields in the Cash Receipts / Adjustment Entry Selections window as appropriate and then click OK.
7. In the Details portion of the Cash Receipts / Adjustment Entry screen, locate the invoice that requires the cash reversal.
8. In the Applied Amount field, enter the amount as a negative number.
   Important: It is critical that you enter a negative number, not a positive number.
9. Click OK until the cursor returns to the Customer code field.
10. Click Preview to review the Cash Receipts Entry Edit List; make any necessary changes and review the listing again.
11. On the Cash Receipts / Adjustments Entry screen, click the Update button to display the Cash Receipts Journal screen.
12. Select the appropriate customer and G/L date range then click Preview to open the Cash Receipts Update.
13. Click Continue and then click OK. This audit record should be retained permanently.