• Y – Yes, check retirement on all W-2s If you select Y, Spectrum places an X in this field of the W-2 form for all employees.
• N – No, leave retirement blank on all If you select N, Spectrum leaves this field on the W-2 form blank for all employees.
• K – Check only for 401k participants If you select K, Spectrum places an X in this field for employees that have a non-zero 401(k) deduction total.
  Note: During the W-2 Form Update, if you select K – Check only for 401(k) participants, Spectrum selects the employee's W-2 Box 13 Retirement plan checkbox when either type D or type S amounts are recorded in Box 12 of the W-2.

Enter the alpha code for the Box 12 field. Needs at your company may vary; please refer to IRS Box 12 filing instructions, state filing requirements and your CPA for specific uses relative to your operation.

Codes 1-4:

• Enter the alpha code for the Box 12 field. For example, D for 401(k), C for group term life insurance in excess of $50,000, and so forth.
  • Box 12a of the W-3 form sums Box 12 figures of the W-2 forms for code letters D, E, F, G, H, S, Y, AA and BB.
  • Box 12b of the W-3 form sums Box 12 figures of the W-2 forms for code letter CC.
    Note: Code CC may be entered into any of the four box 12 positions on the W-2.
• If a type D or type S amount is recorded in this field and the K – Check only for 401(k) participants retirement option is selected in the Retirement plan field, Spectrum automatically selects the Box 13 checkbox on the W-2 Form Maintenance screen.

Note for Qualified Equity Grants:

• Employers with employees who have qualified equity grants must report the amount included in gross income under section 83(i) for the calendar year using code GG.
• Employers must also report the aggregate amount of income which employees elect to defer under section 83(i) for the calendar year using code HH.

Selecting this button displays the 401(k) Deductions window and allows you to enter Box 12 amounts, including 401(k). Contact your accountant for specific needs at your company for Box 12 entries, or see IRS "Instructions for Forms W-2 and W-3" for details.

Enter a valid deduction code (for example, 1K), or double-click on this field to select a code from the Payroll Deductions window.

Enter 1, 2, or 3 (and so on) to map this code to the appropriate Box 12 position. Entry in this field should be coordinated to match Box 12 alpha codes entered to the right in the "alpha code:" fields. You may enter an unlimited number of lines in the window to each of the three Box 12 fields. For example, if you have five 401(k) codes, enter a line for each code and set the # to the same field.

Selecting this button displays the 401(k) Add-ons window and allows you to enter Box 12 amounts, including 401(k). Contact your accountant for specific needs at your company for Box 12 entries, or see IRS "Instructions for Forms W-2 and W-3" for details.

Enter a valid add-on code (for example, 1K) or double-click on this field to select a code from the Payroll Add-ons window.

Enter 1, 2, or 3 (and so on) to map this code to the appropriate Box 12 position. Entry in this field should be coordinated to match Box 12 alpha codes entered to the right in the "alpha code:" fields. You may enter an unlimited number of lines in the window to each of the three Box 12 fields. For example, if you have five 401(k) codes, enter a line for each code and set the # to the same field.

If the update should set Box 14 amounts, selecting this button displays the Other Deductions window and allows you to enter information.

Enter a valid deduction code, or enter an asterisk ( * ) followed by a valid state tax ID (for example, *AK for Alaska), or double-click on this field to select a code from the Payroll Deductions window.

Enter 1, 2, or 3 (and so on) to map this code to the appropriate Box 14 position. Entry here should be coordinated to match Box 14 descriptions. An unlimited number of lines may be entered in the window to each of the three Box 14 fields. For example, if the company has five union dues codes, enter a line for each dues code and set the # to the same field.

Note for Oregon Statewide Transit Tax:

The state of Oregon requires both the wages and the tax to be reported for each employee as part of the Statewide Transit Tax. To do this, enter code OR-STT in Box 14 and then link this code to an existing tax table in the Other Deductions window below by entering a plus sign (+) and the Oregon tax table code: +OR.

If the update should set Box 14 amounts, selecting this button displays the Other Add-ons window and allows you to enter information.

Enter a valid add-on code, or enter * followed by a valid state tax ID (for example, *AK for Alaska) or press F4 or double-click on this field to select a code from the Payroll Add-ons window.

Enter 1, 2, or 3 (and so on) to map this code to the appropriate Box 14 position. Entry here should be coordinated to match Box 14 descriptions entered above in the "Box 14 descriptions:" fields. An unlimited number of lines may be entered in the window to each of the three Box 14 fields. For example, if the company has five union dues codes, enter a line for each dues code and set the # to the same field.