Errors shown in this screen must be corrected before the Payroll update can be completed.

Corrections can be made in this screen, or you may cancel out in order to make changes elsewhere in Spectrum to correct the problem. For example, if one of the errors is "G/L account not used," you may select a different account in this screen, or revise the status for the account shown in G/L Master File Maintenance. When changes are made directly in this screen, protection ensures that debits always equal credits.

If the transaction date is outside of the current minimum/maximum date range, use Processing Date Change to reset the allowable dates.

You can review a specific error directly on this screen or by previewing the Payroll G/L Detail Report. Using Preview, it is then possible to search for the character string ERROR to locate problematic transactions.

1. Refer to the Errors for current line field located on the bottom right corner of the screen. This message lets you know exactly what needs to be corrected.

   Note: All errors in this screen will be related to the Date and/or Account code fields.

2. Depending on the error message, highlight either the Date or Account code field.

3. Enter a new date (within the processing date range) or a valid G/L account code and click OK to save your changes.

4. Repeat steps 1-3 until all the error lines have been corrected.

5. Print the report and run the Payroll update.

6. After corrections are recorded, click OK, and a new copy of the Payroll G/L Report will be produced automatically. If all errors have been resolved, the Payroll G/L Summary Update screen will then appear. Otherwise, the G/L Error Correction screen will display again.

   Note: Enhanced security is provided for the G/L Error Correction screen. If the operator initiating the Payroll update does not have security authorization for this screen a warning will appear stating, "Errors exist in the Payroll G/L summary file. You are not authorized to make corrections. Please review the Payroll G/L Report for details and contact your supervisor for assistance. All errors must be corrected before the update can be completed."