Pre-Time Card Entry - Field Descriptions

Use the table below for reference when completing the fields on this screen.

Fields/ButtonsDescriptions
Employee code Enter the employee code for whom time card information will be entered. Press F4 or double-click on this field to select from a list of available employee codes, names, titles, supervisors, and unions.

Pay rate

Pay type

The pay rate level defaults from Job Cost > Job Phases, when specified. The pay rate for the time card then defaults based on this level, unless the Payroll Installation > Default pay rate field is set to Employee pay rate or Higher of the two rates, in which case the rate will default from Employees. The pay rate will be based on the work date entered in Time Card Entry window. If no work date was specified, the pay rate will be based on the current payroll processing date.

If the pay type is an incentive pay type, the special character designated in the Payroll Installation screen Incentive pay code field must appear before the Regular, Overtime, or Double time character.

For Time + Material jobs, the billing rate will default based on the bill code specified in Wage Code File Maintenance (and then Union File Maintenance) for the rate level of the phase as the highest priority. If the bill code is blank or if there is no phase override, then the existing hierarchy will be used to default the Time + Material rate.

Pay Type Definitions

Check sequence Enter the check sequence number; normally this will be "1". If two or more checks are issued to one employee during a pay cycle, enter the number, 2-9.
Check type Press Enter to accept the default of Regular check. Otherwise, select the check type desired from the drop-down menu:
  • A Regular check is one printed by the computer.
  • A Manual check is a check that has been written by hand rather than generated by the computer. Manual checks must be entered in the computer so that the employee's year to date information reflects the amounts on the manual check. If cost centers are being used, additional Cost center and Bank account fields appear.
  • A Void check is a check that has been issued to the employee and must now be reversed.
    Note: If you attempt to void a check that has a check date from a previous year, there may be payroll tax ramifications.
Check #

If the check type is Manual, enter the check number of the manual check that is being recorded.

If the check type is Void, enter the check number of the void check to be recorded. The check number must be a valid check number in the associated check reconciliation file in Payroll, Accounts Payable, or Cash Management, depending upon installation settings.

Batch code Enter the batch or job number corresponding to the pre-time card information to be printed. Press Enter to print ALL batches and jobs entered in Pre-Time Card Entry.
Totals
Regular hours The total of the non-overtime hours entered for the employee. This field includes vacation, sick, and special rate hours in addition to regular hours. If a batch code was entered, this field shows the totals for the batch.
Overtime hours The total of the overtime hours entered for the employee. If a batch code was entered, this field shows the totals for the batch.
Double time hours The total number of double-time hours entered for the employee. If a batch code was entered, this field shows the totals for the batch.
Equipment hours

Displays only when an equipment department is entered and Equipment Control is installed on the system.

Add or edit the equipment hours for this time card line.

If the pay type for this line is ER, EO, ED, or EU, the number of employee hours displays on a second line as the number of equipment hours. The equipment hours may be changed by pressing the arrow from the "rate" field.

Extension The gross payroll dollars due this employee, based on time card entry below. If a batch code was entered, this field shows the total due for the batch.
Buttons
Listing Select to open the Pre-Time Card Edit List screen.
Import Select to open the Import Pre-Time Cards from Text File screen.
By Job Select to open the Pre-Time Card Entry by Job screen where you can distribute hours to various unions, departments, jobs, and worker's compensation classifications.
Quantity Select to open the Quantity Complete Entry screen where you can enter job information and run an update that is independent of the pay cycle processing.
Auto OT Select to open the Pre-Time Card Auto-Overtime report screen where you can review a list summarizing the number of hours assigned to the pay types used as the basis for overtime calculations.
Reverse Select to open the Reverse Pre-Time Card Transfer screen where you can undo transfers.
Redistribute Select to redistribute salary amounts among pre-time card lines for all salaried employees within the current batch code.