When errors are detected and you do not have access to the G/L Error Correction Screen, Spectrum will provide a warning box that states "Errors exist in the Payroll G/L summary file. You are not authorized to make corrections. Please review the Payroll G/L Report for details and contact your supervisor for assistance. All errors must be corrected before the update can be completed."

Even though you may not have security to make the corrections, the following procedure will assist you in locating the errors in the file.

1. Click OK to close the warning message box and return to the Payroll Payment Processing screen.

2. Click the Payroll Update button.

3. On the Payroll G/L Summary Report starting screen, select the Detail report version.

4. Click the Preview button. All errors in the file will have the word ERROR at the start of the line. Use the search function to locate the errors.

5. In the search box, type the word ERROR and press F4 or double-click on this field to open the search window.

   Note: If you press Enter after entering the search text, the preview window will automatically minimize.

6. Print only the screen(s) with errors on them.

7. Review the errors and contact you supervisor. Your supervisor will want to make these corrections.

8. Once the corrections have been made, go back to PR > Data Entry > Payment Processing and click the Payroll Update button.

9. If no more errors are found, the cycle will complete the update.