Change Employee Codes

Use this screen to change the employee code across modules.

Caution should be exercised when performing this function.
Note: It's important that no one is using the application while this step is being performed - both to speed the process and ensure all records are updated properly.

If cost centers are used in this company, the system allows you to add the employee code only if you have permission to access the employee. In determining this, the system compares the cost center assigned to the employee with the list of cost centers in your operator's assigned cost center scheme; if the cost center is not included in the list, then you cannot add, change, view, or delete the employee.

Descriptions
Old employee codeEnter the existing employee code you wish to change. The description of the old code displays on the list box.
New employee codeEnter the new code you want to change the existing code to.
  1. Go to Payroll > Utilities > Change Employee Code.
  2. Select New.
  3. In the Old employee code field, enter the employee's previous employee code, or use the drop-down to search and select an employee code.
  4. In the New employee code field, enter the employee's new employee code.
  5. Select OK.
  6. Print the Employee Code Change Listing to confirm the entries.
  7. Select Update.
  8. Read the text in the Code Change Window and select OK to proceed.
  9. On the Employee Code Change Update screen, select the Continue option and select OK.

This update changes the Maintenance screens, as well as all of the history files for this individual.