The current company code defaults in the first field. If the Inventory Control Installation setting for multi-company job requisitions is selected, the company code can be changed.

In the next field, enter the job code this item is to be charged to. To requisition items for miscellaneous use, press Enter to leave this field blank. Double-click in this field to select from a list of valid job numbers. Within this window is the add/chg window that you may add new jobs or edit existing job information.

Enter the code of the item being requisitioned. In this field, you have the ability to enter non-stock items as Category + exclamation point (!) + Description. A valid category code must be entered followed by an exclamation point (!), followed by the description, such as: 1!NON-STOCK.

If you choose to import items as 'stock items', the import uses the category file to determine whether an item mask is specified. If so, the new item is created in the software using the next available item code for this category. If no mask is indicated, then the software adds the item using the EDP number as the new item code.

Enter the transaction quantity, or double-click in this field to enter the Standard cost for the line item. A positive entry means the quantity leaves the warehouse; and a negative entry means the quantity is returned to the warehouse.

If a Markup amount has been specified, this amount is added to the Standard cost to determine the unit Job cost.

The Order window is especially helpful when recording negative quantity requisitions; for example, when items are returned from the job site to inventory because the cost of those items may not have been purchased at "standard" cost.

The department code field displays. Arrow back to enter another inventory G/L code, if desired.

The department default hierarchy is as follows:

The system first looks to the Category File Maintenance for the G/L department code. If it is blank, the software looks in the Warehouse File Maintenance. If this is also blank, the code defaults from a previous line.

The default phase for this inventory item displays. Press Enter to accept the default, or enter the desired phase number. If a job code was specified in the header, the entered phase code comes from the job.

For non-stock lines, the phase code defaults from the line above. The phase code must be a valid phase for this job.

The phase list in the master job is automatically used to create a phase in the sub-job if it does not already exist in the sub-job list.

Select this checkbox if there is a tax on this item.

If this checkbox is selected, the Job Requisition Report uses the tax rate from the shipped job requisition based on the ship date. The report shows the use tax percentage for shipped requisitions only. The use tax percentage that displays is calculated when the job requisitions' status is set to Shipped; it may be out-of-date and will be recalculated when it is posted.

Enter the tax code, or double-click in this field to select from a list of valid tax codes. Up to 15 characters are allowed.

The use tax code defaults from the tax class associated with the job number in the Job field. If the Job field is blank, then the use tax code defaults from the warehouse file.

Spectrum uses the ship date to compute the use tax percent and rate.

The Job Requisition Report uses the tax rate from the shipped job requisition based on the ship date. The report shows the use tax percentage for shipped requisitions only. The use tax percentage that displays is calculated when the job requisitions' status is set to Shipped; it may be out-of-date and will be recalculated when it is posted.

For job requisitions that aren't shipped, the use tax percentage does not display; because it may be several months before the item is shipped, Spectrum cannot accurately determine what the use tax percentage will be when it is shipped compared to when the requisition was entered into the software.

For job requisitions that are shipped, the use tax percentage was updated on the data entry screen when the requisitions were shipped. These will typically be posted close to the time they are set to shipped, and will have the use tax percentage updated during the update. The percentage on the report is only an estimate; when the update is run, Spectrum will determine the actual rate that is used.

This field will be reset if the Job, Phase or Cost type (Ct) fields are edited.

• For items configured to use the Standard Cost costing method, Spectrum reads first for the warehouse standard cost. If this field is zero or blank, the amount is read from Item Main Properties, and is view-only.
• For all other items, Spectrum looks first for whether an override exists at the warehouse level, and that value defaults. Otherwise, if the warehouse-specific standard cost is zero or blank, the standard cost from Item Main Properties default.