Configure Enterprise Settings

HR administrators and authorized HR specialists can set companies as active or inactive, and select the Employee Self-Service features that employees can access within an enterprise.

HR specialists can view information only for employees who fall under their permission groups. See Permission Groups for details.
  1. From the Employee Self-Service main menu , select Admin Settings.

    The Admin Settings page opens to the Enterprise Settings section. The other available sections are Permission Groups and Personal Info Settings.

  2. In the Companies section, set each of the companies listed as active (default) or inactive in the enterprise:

    • Select the slider for each company that you want to make available in the enterprise. Selected sliders display in blue. All companies are set as active by default.

    • Deselect the slider for each company that you want to set as inactive in the enterprise. Deselected sliders display in gray. If you set a company as inactive, that company will not be available to any employees or HR users in Employee Self-Service.

  3. Select a country for each company: United States or Canada.

    Your HR Management portal will be localized (by company) based on the selected country.

  4. In the Feature Access area, select the slider for the feature that you want to enable or disable for all users in the current enterprise. Selected sliders display in blue.

    • Personal Information: Allows employees to access all sections under Personal Information, including the main Personal Info page (shows the employee's contact information), Emergency Contacts, and Direct Deposit.

    • Earnings: Allows employees to access all sections under Earnings, including their pay stubs and tax forms.

      Important: For W-2 (U.S. employees) or T4 (Canadian employees) records to show in Employee Self-Service, a system administrator must first back up those records for the applicable reporting year in Spectrum. See Troubleshooting: W-2 or T4 Records not Showing in Employee Self-Service for details.
  5. Changes made to Enterprise Settings are saved automatically. When you are finished, you can return to the main Employee Self-Service page by selecting the return icon in the upper left of the page.