Changes to Interfaced Billings

If you need to make changes to a billing that has already been interfaced to AR, be aware that changes will only update AR if the Status of the billing is Change.

Changes made to the header information, billing items, or change order detail will automatically set the status to Change in the bill header. If changes are made to a billing item, the item's Change flag will automatically be set to Y in the JBIT (JB Bill Items) table. When the interface is run, any billing or billing items flagged as changed will update AR.

Regardless of whether you are changing interfaced or closed-month billings, you will typically want to update the previous amounts for all future billings to ensure accuracy. For information on updating previous amounts, see About Updating Previous Billed Amounts on Future Bills.

Changes to Closed-Month Billings

For both Progress and T&M billings, the ability to add, change, or delete billings in a closed month depends on the Closed Month Bill Control options in JB Company Parameters.

If the Closed Month Bill Control options are enabled, only users assigned to the role entered in Closed Mth Bill Access Role have the ability to add, change, or delete closed-month billings. Anyone with permissions to interface a bill can do so, however, not just those assigned to the Closed Mth Bill Access Role.

When accessing a closed-month billing, a message displays (in blue) at the top of the form warning you that the subledger month is closed, however, changes are allowed.

Changing the amount of retainage on a closed-month billing is also allowed, as long as the new retainage value is not less than what has previously been released. However, you cannot change released retainage. For more details, see About the JB Release Retainage Form.

Once you have changed a closed-month bill, it can be re-interfaced as long as you re-interface it to a month that is open in JC and AR. You can still re-interface a closed-month bill even if the JB bill month (entered in the Last Month Closed field on the JB Company Parameters form) is closed.

Since the JB Interface Batch Selection form will automatically default the closed month, you will need to change the month to an open month before you can proceed with the interface. Once you have changed and re-interfaced a closed-month billing, additional changes can only be made to billings in months equal to or later (greater) than the closed-month bill.

Regardless of whether you are changing interfaced or closed-month billings, you will typically want to update the previous amounts for all future billings to ensure accuracy. For information on updating previous amounts, see About Updating Previous Billed Amounts on Future Bills.