About Sort Options and Restrictions for Printing Direct Deposit Stubs

The PR Deposit Print form provides several sort options and restrictions to control the order in which direct deposit stubs print, as well as determine which checks print.

Depending upon the sort option you specify, different restriction options are displayed to allow specifying the range of employee sort names, employee numbers, job codes, check print order numbers, or crew codes.

Note: You can also restrict checks by payment sequence number and/or by CM reference number, as well as specify to include employees notified by email. For more information about these options, see the F1 help.

The following table shows the available sort options, along with their related restriction options.

Sort Option

 Description

Available Restriction Fields

N - Employee Sort Name

Print checks in order by the employee sort name.

Restrict by Employee Sort Name

  • Beginning Sort Name

  • Ending Sort Name

E - Employee #

Print checks in order by employee number.

Restrict by Employee #

  • Beginning Employee #

  • Ending Employee #

J - Job, Check Print Order and Employee

Print checks in order by job, then by check print order, and then by employee number.

Restrict by Job and Employee #

  • Beginning JC Co#

  • Job

  • Employee #

  • Ending JC Co#

  • Job

  • Employee #

C - Check Print Order and Employee #

Print checks by check print order and then by employee number.

You can set the check print order using the Check Print Order fields in either PR Employees or PR Employee Pay Seq Control.

Restrict by Check Print Order and Employee #

  • Beginning Check Print Order

  • Employee #

  • Ending Check Print Order

  • Employee #

W - Crew, Check Print Order and Employee #

Print checks by crew, then by check print order, and then by employee number.

Restrict by Crew and Employee #

  • Beginning Crew

  • Employee #

  • Ending Crew

  • Employee #

For example, if you select to sort by job, check print order, and employee number, checks are first sorted using the job assigned to the employee (in PR Employees), then by the check print order assigned to each employee (in PR Employees), then by employee number. Employees not assigned a job or check print order are printed first. If you prefer to print by job, make sure the Check Print Order is blank for all employees.

The same applies if sorting by crew, check print order, and employee number. Employees not assigned a crew or check print order are printed first. If you leave the Check Print Order blank all employees, checks print in order by job and employee.