About Processing Employee Leave

The way that you process leave entry depends on two things: the type of leave code (fixed amount or rate-based) and whether you have set any limits (accrual or available balance).

There are two parts to leave processing: determining accruals and determining usage.

Note: If you are implementing a new Vista™ system and you plan to set accrual and available balance limits for leave codes, your initial processing may require additional steps. See Implement Leave Codes for more information.

Depending on your leave code setup in PR Leave Codes, you might run leave accumulations once a year, monthly, or more. The number of times you run accumulations is dependent on the type of leave code and any associated limits (whether an accrual limit or an available balance limit). Usage is typically processed every pay period to ensure that you keep accurate leave records.

Note: If you reopen a pay period to make changes and you change any timecards that affect leave entry (that is, the timecards are associated with a leave entry earn code), when you close the pay period, it is strongly recommended that you reprocess leave after you run AP Ledger Update. This ensures that you do not encounter errors later due to unbalanced or negative leave. For more information see About Closing/Opening Pay Periods.

During the payroll process, once you have posted leave, you can proceed to printing checks and processing EFTs.

Select the following links for instructions on how to process either type of leave code.

Process Fixed Amount Leave

Process Rate-Based Leave