Select Vendor Checks That Need to be Reprinted or Renumbered
When you click Correct Printing Issues on the Print Vendor Payments screen, the Select Checks That Need to be Reprinted or Renumbered popup window appears. Use this popup to correct checks that were not printed correctly. There are several reasons why checks may not be printed correctly, including:
- The printer jams, causing issues with check numbering.
- The check supply in the printer runs out before printing has finished.
Each row in the grid is a check that was printed. Depending on how many checks were printed, you may want to filter the grid to display only the problem checks (for example, checks with a check number >1000). See Grids for help with grid functions.
Most of the fields in the grid are display only. Use the Reprint and Renumber checkboxes to indicate which checks need to be reprinted or renumbered. You can select only one of these options for a given check. For any checks to be renumbered, enter a new check number in the New Check Number field.
Click Reprint Now to reprint selected checks (if any) immediately, or click Save Correctly Printed Checks to set the correctly printed checks as Ready to Post and reprint others at a later time. Checks that need to be renumbered are renumbered immediately in the system using either the Reprint Now or the Save Correctly Printed Checks option. To dismiss the popup and return to the Print Vendor Payments screen without correcting checks, click Cancel.
|
Field |
Description |
|---|---|
|
Printed Correctly |
Select this checkbox to indicate that a check has been printed without issue. This checkbox is selected by default for each check when you first access the popup window. |
|
Check Number |
Displays the check number of the check that was printed. |
|
Reprint |
Select this checkbox to indicate that the check should be reprinted. |
|
Renumber |
Select this checkbox to indicate that the check should be renumbered in the system. If you select this checkbox, you must also enter a new check number in the New Check Number field. |
|
New Check Number |
If you selected to renumber the check, enter the new check number. |
|
Vendor |
Displays the code of the vendor for the check. |
|
Payee Name |
If the check has a joint payee, displays the first check remittance line for the joint payee. If the check does not have a joint payee, displays the vendor name. |
|
Check Amount |
Displays the amount of the check. |
|
Payee Line 2 |
If the check has a joint payee, displays the second check remittance line for the joint payee. If the check does not have a joint payee, displays the first line of the vendor address. |
|
Payee Line 3 |
If the check has a joint payee, displays the third check remittance line for the join payee. If the check does not have a joint payee, displays the second line of the vendor address. |
|
Payee Line 4 |
If the check has a joint payee, displays the fourth check remittance line for the joint payee. If the check does not have a joint payee, displays the third line of the vendor address. |
|
Payee Line 5 |
If the check has a joint payee, displays the fifth check remittance line for the joint payee. If the check does not have a joint payee, this line is blank. |
|
Vendor Sort Name |
Displays the text used for sorting vendor names in lookup lists and reports. |
|
Payment Group |
Displays the payment group for the check. |
|
Reprint Now |
Click Reprint Now to immediately reprint checks that have the Reprint checkbox selected and to renumber checks that have the Renumber checkbox selected. For checks that have the Printed Correctly or Renumber checkbox selected, ProContractor sets the status to Ready to Post. When prompted, enter the Starting Check Number for the checks to reprint, click OK, and click Yes on the subsequent confirmation. ProContractor closes the Select Checks That Need to be Reprinted or Renumbered popup window and returns you to the Print Vendor Payments screen, where you can review the reprinted checks. |
|
Save Correctly Printed Checks |
Click Save Correctly Printed Checks and Yes on the subsequent confirmation to change the status of checks with the Printed Correctly or Renumber checkbox selected to Ready to Post. Any checks that have the Reprint checkbox selected remain in a Draft status and will be available for reprinting on the Print Vendor Payments screen when you select the appropriate vendor payment posting group. |
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