Instant Manual Check Information
Use the Instant manual check option if an invoice has already been paid.
For example, if a C.O.D. order is delivered, a check will immediately be generated for the delivery person. Typically, invoices are entered as they are received, and paid at a later date. Based on Accounts Payable Installation setting to issue instant manual checks, a check for this invoice will optionally print upon completion of entry.
There are several criteria for use of instant manual checks:
- The payment must be made in full. (Any retention associated with an item will be paid if the prepaid method is used.)
- The check date must fall within the same period as the expense date (G/L date).
- The invoice can't already be entered and updated.
- You must know the check number.
- The printer must be ready to print.
Otherwise, enter the invoice and update, then use Manual Check Entry to record the manual check.
Add-on options
- If applicable, select the correct Add-on option and select Preview to review the checks and the Auto-Signature setup to find a signature location for the operator and company and to see if an AP check limit is defined. If the signature file is not found a warning message appears and the signature is not printed.
- For more information on the Auto Signature product, open here.
- For more information on the MICR product, open here.
Create a file copy
To archive a file copy of this instant manual check for later review, select the Include file copy? checkbox.
