By using a general ledger account and bank account to track credit card payments made to vendors, you can use the bank reconciliation function to reconcile vendor payments with the credit card statement. This will help you better track and manage the credit card usage.

1. If you haven't already done so, create a liability account for the credit card on the Chart of Accounts screen. Set the following field:
   • Account Type (on the Account Information tab) is Other Current Liabilities.
2. If you haven't already done so, create a bank account for the liability account on the Bank Account screen.
3. If you haven't already done so, create a vendor record for the credit card company on the Vendor screen.
4. When you pay a vendor with the credit card, enter a vendor invoice on the Enter Vendor Invoice screen. Set the following fields:
   • Invoice Status (on the General tab) is Manual Payment.
   • Cash Account (on the Payment tab) is the credit card liability account.
   • Payment Type (on the Payment tab) is Cash.
   Note: This moves the liability from the accounts payable to the credit card.
5. Review the vendor invoices in the posting group on the Vendor Invoice Posting Journal screen.
6. Post the vendor invoices in the posting group.
   Note: You can repeat steps 4 through 6 as needed to pay other vendors with the credit card.
7. When you receive the credit card statement, reconcile the bank account for the card in ProContractor with the statement.
8. Create a vendor invoice for the credit card vendor. Set the following field:
   • Cost Account (on the Distribution tab) is the credit card liability account.
   Note: This moves the liability back to account payable and clears the Credit Card liability account.
9. Review the vendor invoices in the posting group.
10. Post the vendor invoice.
11. Select the invoice to the credit card vendor for payment.
12. Print the to the credit card vendor payment.
13. Review the vendor payments in the posting group.
14. Post the credit card vendor payment.