Use the Post Payroll Transactions screen to post payroll transaction entries. When you post a payroll transaction entry for an employee time card, ProContractor updates any pending cost to posted costs in the general ledger and in any cost centers identified in the distribution lines of the payroll transaction. When you post a payroll transaction entry for an equipment usage time card, ProContractor updates the equipment usage from pending to posted.

To open the Post Payroll Transactions screen, click Employees > Payroll > Post Payroll Transactions in the All Tasks pane.

When you enter a payroll transaction using the Enter Time Card by Employee screen or the Generate Automatic Time Cards screen, you assign the entry to a posting group. All entries in the posting group are posted together in a single action. You cannot post entries individually.

The Post Payroll Transactions screen displays only the payroll check posting groups that are ready to be posted or payroll check posting groups for which posting was started, but was not completed. In order for a payroll check posting group to appear on this screen, it must have a status of Forms Printing Complete (if the posting group contains at least one computer-printed payroll check or direct deposit), Entries in Process (if the posting group contains only handwritten payroll checks), or Incomplete (if the posting was interrupted).

Before posting, you can generate a report on the entries that are ready to be posted in one or more payroll check posting groups. After posting, ProContractor automatically generates a report on the entries that were posted. You can print or save this report.

For more information on running the report, see Run and Print Journal History and Posting Journal Reports.