Print Payroll Checks & Advices screen

Use the Print Payroll Checks & Advices screen to generate and print payroll checks and direct deposit advices in a payroll check posting group. You can generate draft payroll checks (with no check numbers assigned) or final payroll checks (with check numbers assigned). If needed, you can also save a copy of the printed payroll checks and direct deposit advices.

Once you have printed final payroll checks and direct deposit advices for a payroll check posting group and you are satisfied with the result (that is, all checks and advices were successfully printed with no paper jams or other printer problems), you can also use this screen to indicate that printing is complete for all the computer-printed payroll checks and advices in a posting group. When you do this, the status of all checks and advices in the payroll check posting group changes to Ready to Post, which is required in order to post a payroll check posting group that contains computer-printed checks.

If you encounter issues when printing final payroll checks and direct deposit advices (for example, paper jams or other printer problems), you can reprint or renumber the checks and advices with issues. You can choose to reprint checks immediately or at a later time if needed. When you choose to reprint at a later time, ProContractor changes the status of the correctly printed checks and advices to Ready to Post and leaves the remaining checks and advices in Draft status. You will not be able to post any checks and advices in the posting group until all checks have a status of Ready to Post.

Note: If the option to Create Encrypted Checks is selected on the Payroll Settings screen, you can choose not to print advices for employees who will receive them via email. However, you still need to follow the workflow on the Print Payroll Checks & Advices screen in order to set the payroll entries to Ready to Post. Use the Print Advices Only for Employees Without Email Address check box to skip printing for advices to be emailed.
Note: You can use the Modify Forms screen to modify the format and layout of this form. Use the Bank Account screen to select the form to use for printing checks.

To open the Print Payroll Checks & Advices screen, click Employees > Payroll > Print Payroll Checks & Advices in the All Tasks pane.

Tip: From the Print Payroll Checks & Advices screen, you can quickly navigate to related screens by using the following quick links located at the top right:
  • Payroll Posting Journal
  • Post Payroll Transactions

For information about correcting payroll checks, see Select Checks That Need to Be Reprinted or Renumbered popup window.