Bank Name

Enter the name of the bank associated with the account.

Status

Click to select the status of the bank account.

• Active - The bank account is available for use and appears in lookup lists.

• Inactive - The bank account is not available for use and does not appear in lookup lists on other screens. However, it persists in previous selections.

Memo

Enter any comments or notes about the bank account.

Use For Payroll

Specify whether this bank account will be used for payroll. If this field is set to No, the Use For Accounts Payable field must be set to Yes.

Use For Accounts Payable

Specify whether this bank account will be used for activities such as vendor payments and expense reimbursements. If this field is set to No, the Use For Payroll field must be set to Yes.

Use Separate Check Ranges for AP and Payroll

If you selected to use this bank account for both payroll and accounts payable, select the checkbox to indicate that you will use separate ranges of check number for payroll and accounts payable checks. Deselect the checkbox to indicate that you will use the same range of check numbers for payroll and accounts payable checks.

Payroll Last Used Check Number

Enter the last used check number for this bank account. If no checks have been issued from this account, enter 0.

If the account is used for both payroll and accounts payable and you did not select the Use Separate Check Ranges for AP and Payroll checkbox, the number you enter here also displays in the Accounts Payable Last Used Check Number field.

Accounts Payable Last Used Check Number

Enter the last used check number for this bank account. If no checks have been issued from this account, enter 0.

If the account is used for both payroll and accounts payable and you did not select the Use Separate Check Ranges for AP and Payroll checkbox, the number you enter here also displays in the Accounts Payable Last Used Check Number field.

Payroll Check Format

Click to select the format for payroll checks for this bank account.

Payroll Advice Format

Click to select the format for payroll advices for this bank account.

Vendor Payment Format

Click to select the format for vendor payment checks for this bank account.

Supplemental Stub Format

Click to select the format for supplemental stubs for vendor payments for this bank account.

Monetary Unit

Displays the monetary unit to appear on checks for the bank account. The default value is Dollars. If needed, enter another monetary unit.

Bank Routing Number

Enter the nine-digit bank routing number for the account. You can typically find the bank routing number at the bottom of one of your checks.

Institution Number

Enter the 3-digit institution number for the account.

Branch Number

Enter the 5-digit branch number (also known as the transit number) for the account. Note that the first four digits may be the branch number and the fifth digit may be a geographic locator. You can typically find the branch number at the bottom of one of your checks.

Bank Account Number

Enter the bank account number for the account. You can enter up to 20 alphanumeric characters. You can typically find the bank account number after the bank routing number at the bottom of one of your checks or on one of your bank statements.

Company ID

If you entered a bank routing number, defaults to 1 plus the first 9 characters of the company's federal tax ID. If needed, enter the ACH identification number for the bank account. Included in record type 5, position 41-50 in the NACHA file.

Note some banks require the first character of this field indicate the payroll cycle frequency. In this case, use 1 for weekly or 2 for bi-weekly.

Reference Code

Enter the reference code for the bank account, if needed. You can enter up to eight alphanumeric characters. Included in record type 1, position 87-94 in the NACHA file.

Company Name Override

Enter the company name for the bank account. You can enter up to 23 alphanumeric characters. If you leave this field blank, the first 23 characters of the company name associated with the account is used for the NACHA file. Included in record type 1, position 64-86 in the NACHA file.

Entry Purpose

Enter details about the purpose for the transaction. You can enter up to ten alphanumeric characters. For example, you might enter Payroll or VndPmnt. Included in record type 5, position 54-63 in the NACHA file.

Immediate Origin

If you entered a bank routing number, defaults to 1 plus the first 9 characters of the company's federal tax ID. If needed, enter the ACH identification number for the bank account. Included in record type 1, position 14-23 in the NACHA file.

Prenotification

Indicates whether the NACHA file is for prenotification. Prenotification allows you to create a test NACHA file that you can send to your bank for verification. When you send a prenotification file to your bank, no money is sent to employees' bank accounts. Select the checkbox to enable prenotification for the bank account.

Account Type for Balance Entry

Click to select the account type of the balancing entry for the bank account. A balancing entry is the offsetting debit for the total of all deposits (credits). This is the amount that will be deducted from the company's bank account. Your bank may require a balancing entry.

• No Balancing Entry Required

• Checking Account (27)

• Savings Account (37)

Record Type 6 Discretionary Data

Enter the record type 6 discretionary data as needed for the NACHA file. You can enter up to two alphanumeric characters. Included in record type 6, position 77-78 in the NACHA file.

Employee ID Format

Click to select how employee IDs appear in the NACHA file.

• Employee Number

• Follow Payroll Settings for Social Security Number Format

• Full Social Security Number

• Blank

Direct to Federal Reserve

Select the checkbox to include Federal Reserve information in the NACHA file in place of Bank ID in record types 1 and 6.

File ID Modifier A

Select the checkbox to include an A character in record type 1, position 34 of the NACHA file.

Routing Number Sign

Select the checkbox to include a # symbol in record type 6, position 12 of the NACHA file.

Trace Numbers

Select the checkbox to include trace numbers in record type 6 in the NACHA file. The trace number is comprised of the first eight digits of the bank routing number followed by a sequential number beginning with 0000001 for each direct deposit in the posting group. Your bank may require trace numbers in the NACHA file.